Author: Lunt, Winnie

Approved FY22 Fringe Benefit Rates (from SPS)

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Hello Everyone,

We received the approved Fringe Benefit Rate Agreement for FY22 from DHHS.  To help to mitigate the effect of our fringe benefit costs on research projects, the OVPR and administration has again provided funding to ensure the rates charged to research projects are substantially less than the full rates.  The FY22 rates are very close to what was projected last year.

The rates for FY22 and for proposal budgeting on the Office of the Vice President for Research Sponsored Program Services (SPS) website have been updated in accordance with this announcement.  The Pre-Award Team will accept the old fringe rates on budgets that have already been submitted to SPS, and for those where the budgets have been prepared and redoing them may jeopardize the timely proposal preparation and submission.  Budgets should be submitted to SPS using these rates no later Monday,  June 21.  If you would like to update a budget for a proposal that has already been submitted to Pre-Award but not yet submitted to the sponsor, please contact your Grant and Contract Specialist.

Additionally, please note that the required budget justification language regarding fringe benefits has been updated to the following:

“The fringe benefit rates used in the proposal budget are based on the rates approved by the Department of Health and Human Services.  An estimated cost escalation has been included in the out years per University budgeting guidance.”

FY22 FY23 FY24 FY25 FY26
Faculty 45.5% 47.8% 48.5% 49.5% 50.5%
Professional/Classified 48.5% 50.6% 51.5% 52.5% 53.5%
Special Payroll 22% 22% 22.5% 23% 23.5%
Post Docs 15.7% 16% 16.5% 17% 17.5%
Graduate Assistant, Academic Yr 15.7% 16% 16.5% 17% 17.5%
Student Labor 3.8% 3% 3.4% 3.4% 3.4%

 

FY23 – FY26 rates shown are projected estimates for budgeting purposes only.

FY26 rates should remain flat for FY26 and later for budgeting purposes only.

 

Jennifer Przybyszewski, MBA
Associate Director for Award Management and Accounting

Office of the Vice President for Research
University of Connecticut
Sponsored Program Services
438 Whitney Road Ext. Unit 1133
Storrs, CT 06269-1133
Phone: 860-486-4293
ovpr.uconn.edu

 

Reminder: Review HR SPAR Changes in PageUp (From HR)

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Dear Colleagues,

We write to share a reminder about reviewing HR comments before making a final Special Payroll offer in PageUp.

As HR reserves the right to revise requests in PageUp to ensure compliance with University policy and state and federal laws and regulations, including adjusting the start date of an appointment that is less than 10 days from the HR approval date, departments should always review post-approval HR comments and revisions to remain aware of changes. Departments will see a sentence in the PageUp-generated Approved Offer communication, for a further reminder: “REMINDER: HR recommends that hiring departments review the offer letter and any comments in the hire request before updating the applicant’s status to Make Online Offer.”

Additional Reminders

  • For guidance on submitting Special Payroll requests in PageUp, refer to the combined Technical and Functional Guide.
  • Summer Session and Fall Dates and Deadlines have been posted to the Special Payroll Information webpage.
    • Please note, 9-month and 10-month faculty summer appointments should be submitted directly into SmartHR.

For questions, please review the “Who To Contact” section on the Special Payroll Information Page.

Thank you,
Human Resources

New Workflow in the reconciliation of CBS (Procard) Reports (from UBS)

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Good Afternoon:

After receiving feedback from various University stakeholders about increasing efficiencies, expediting administrative processes within Concur, and keeping in mind the mission of providing the best customer care services to the University community, we write to inform you of exciting changes coming to Company Bill Statement (CBS) Reports for ProCard reconciliation (which includes grant funded expenses) submitted through Concur, the University’s Travel & Expense management system.

Beginning Monday, May 17, 2021, CBS Reports for ProCard reconciliation will no longer require electronic approval within Concur by either Principal Investigator (PI) or Sponsored Program (SPS) groups. While the new change will go into effect on May 17, 2021, any in-progress CBS Reports for ProCard reconciliation submitted prior to the effective date of the change are subject to the previous workflow model which currently requires that PI and SPS approvals based on funding source. If you have any such CBS Reports in-progress, you may elect to recall and resubmit them in Concur after May 17, 2021 to take advantage of the new workflow model. Please keep in mind if such in-progress CBS Reports have already received Fiscal Officer (FO) approval, that same FO approval will again be required following resubmission.

If you have any questions, please reach out to pcard@uconn.edu.

Thank you,

Thank you,
Nancy Patrylak, CPCP
Procurement Solutions Center Manager
University of Connecticut
University Business Services
3 Discovery Drive, Unit 6076
Storrs, CT 06269
(860) 486-2622 – phone
(860) 486-5051 – fax
Purchasing.ubs.uconn.edu
*For travel inquiries please contact us at travel@uconn.edu

Concur Expenditure Type – Publishing Fees (From SPS)

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Hello All!

At the last SPA meeting (4/21/21) we discussed Publication and Printing Costs.  At the time I had advised that for out of pocket reimbursements that the “Printing and Binding” expense type should be used as “Publication Fees” was not available.  I am writing to inform you that the  “Publication Fees” expense type is now available on both company billed statements and for out of pocket reimbursements.  Please do select this expense type for publication costs for documenting, preparing, publishing, disseminating, page and reprint charges.

Please let me know if you have any questions,

Thanks,
Jen

 

Jennifer Przybyszewski, MBA
Associate Director for Award Management and Accounting

Office of the Vice President for Research
University of Connecticut
Sponsored Program Services
438 Whitney Road Ext. Unit 1133
Storrs, CT 06269-1133
Phone: 860-486-4293
ovpr.uconn.edu

HUSKYBUY BROADCAST – Software Purchase Privacy/Security Up

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FY22 Blanket Orders and Requisitions

HuskyBuy is now ready for submission of new requisitions and blanket PO requests for FY22. For Blanket Orders you can create a new requisition by copying an existing requisition of your FY21 PO. Review and update pertinent information including account, dollar amount, contract number if applicable, PO valid from and to dates. Full Instructions

Thank you,

The Procurement Solutions Center

huskybuysupport@uconn.edu

Updated Relocation and Moving Policy (From Daily Digest)

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The Board of Trustees approved a revised Relocation and Moving Policy, which applies to designated Full-Time Faculty, Management Exempt Administrators, and Management Exempt positions with faculty titles, Athletics, and Librarians with a start date of February 25, 2021 and beyond. The policy may be viewed here.

For more information, contact: Office of the Provost at provost@uconn.edu

FY22 University Program Fringe Rates (From Budget Office)

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DATE:             February 8, 2021

TO:                  Deans, Directors, Department Heads, and Fiscal Officers

FROM:            Office of Budget & Planning

RE:                  University Program Fringe Benefit Rates for FY22

 

The University has developed composite fringe benefit rates for FY22 for the University Program accounts. These rates are charged against employees on all non-sponsored research accounts, including those funded by tuition, state appropriation, auxiliaries, research IDC, fees, outside revenue and foundation. Ledgers 2, 3, 4 and some 6 (foundation accounts) all use these University Program rates. The new rates are effective with the first pay period in FY22 which will begin June 4, 2021.

The fringe rates are based on a combination of anticipated inflation and actual individual selections of retirement and health insurance plans. Please see below for a summary of the rates by employee group.

We will be providing departments with permanent funding to cover the fringe rate increases for Ledger 2 (OPTUI) accounts only. This will be done as part of the initial Budget Construction load. We will be sending a spreadsheet to each organization in the next two weeks with their total permanent funding and the total fringe rate adjustment amounts.

The University establishes distinct rates for University Program accounts and for Sponsored Programs accounts. The Sponsored Program rates will be provided separately.

If you have any questions on the University Program rates, please contact your assigned budget analyst or the Office of Budget & Planning at budget@uconn.edu.

File Attachment: FY22 University Program Fringe Rates