Author: Lunt, Winnie

Relaunch of Travel (From Daily Digest)

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Relaunch of Travel

Dear Colleagues,

Welcome back to Travel!

The University of Connecticut recently lifted the restriction in place for Domestic Travel.

In anticipation of the increase in travel activity, we have put together aPowerPoint presentationwith some useful information and helpful tips as you navigate the process and get back into the loop of all things travel.

Please open the following link to the presentation for further information: Relaunch of Travel.

For more information, contact: UConn Travel Team at travel@uconn.edu

7-19-Relaunch-Travel-powerpoint

Updated FY22 KFS Expense Object Code Description Guide (From Accounting)

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Good Afternoon,

The KFS Expense Object Code Description Guide has been updated for FY22. All object code description guides can be found on the Accounting Office website: https://accountingoffice.uconn.edu/oversight-of-kfs-object-codes/

If you have any questions about object codes, feel free to contact me using email or Teams.

Thank you,
Annette

KFS is now open for Fiscal Year 2022 Processing (From KFS)

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KFS is now open for Fiscal Year 2022 Processing. Happy New Fiscal Year!

As you begin to look at balances on your accounts in KFS, please note the following:

1. Although Fiscal Year 2022 is the default on balance inquiries, you have the option to change the date to Fiscal Year 2021 by typing over 2022.

2. When looking at Fiscal Year 2021 balances on the “General Ledger Balance” inquiry, there is an additional period called “Year End.” This is where you will see any activity posted after June 30, 2021 that relates to Fiscal Year 2021. On the General Ledger Entry inquiry, you will see these transactions in Fiscal Period “13.”

3. Fiscal Year 2022 Budgets are loaded for all 2-ledger, 3-ledger, and Fiscal 4-ledger/6-ledger accounts. (Sub-funds OPTUI, OPOTF, OPAUX, RFNDO, RFNDA). Budgets for project accounts are scheduled to be updated overnight on July 1st as pending entries (see #4 below). Processing for all accounts should continue as necessary. 

4. KFS has the ability to show the prior year balances carried over into the new fiscal year. Ending balances from Fiscal Year 2021, which are scheduled to be loaded overnight on July 1st as pending entries, will be regularly updated into Fiscal Year 2022 until the final close in August.

5. Encumbrances:

a. New Fiscal Year 2022 external encumbrances (Purchase Orders) are in KFS.

b. Prior Year external encumbrances that are carried forward into Fiscal Year 2022 are also in KFS.

c. Fiscal Year 2022 payroll encumbrances will be posted the night of July 7, 2021.

If you have any questions, please contact Annette Pavone at Annette.pavone@uconn.edu.

HUSKYBUY BROADCAST – New User Experience in HuskyBuy

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Coming soon! New User Experience in HuskyBuy

We’re pleased to deliver a updated look to the HuskyBuy experience in the coming weeks. Beginning Friday 6/25, you will find an option in HuskyBuy to toggle and explore the new look and feel to Shopping, Requisitioning, Approving, and Invoicing, and provide feedback for a period of two weeks; on 7/26, the new experience will become standard for all users. During the trial period, job aids for the new look will be available alongside our library of legacy job aids until the permanent transition occurs in July. Please find links below related to how to activate/inactivate the New User Experience beginning 6/25, as well to review the updated job aids for a sneak peak of the upcoming changes. Please reach out to the Procurement Solutions Center with any questions. 

How to toggle the new experience during the opt-in period

HuskyBuy New User Experience Job Aids

Thank you,

The Procurement Solutions Center

huskybuysupport@uconn.edu

Updated Post-Doc Offer Letter Template (from HR)

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Dear Colleagues,

On April 28, 2021, the Connecticut General Assembly approved the collective bargaining agreement between the University and UAW Local 6950, covering Postdoctoral Research Associates.  The contract is available on the HR website.

Human Resources has updated the template offer letter to reflect required changes, based on the contract, and the template is available on HR’s Offer Letter page and within PageUp.

Additions to the letter include:

  • Contact information for the hiring department. Departments will need to input the appropriate name and contact information;
  • Funding source field titled Grant Funded (this field defaults to Yes but departments can update to No, as appropriate);
  • Links to the HR benefits website and the University’s non-discrimination policy;
  • Contact information for International Student & Scholar Services (ISSS);
  • A notification of the employee’s opportunity to develop and discuss an Individual Development Plan with their PI; and
  • A statement and link recognizing that the appointment is covered by a collective bargaining agreement.

Please begin using the updated offer letter immediately, and feel free to refer questions to workforce@uconn.edu.

 

Thank you,
Human Resources

Minimum Wage to Increase on August 1st (from Student Employment)

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In 2019, the Governor signed legislation that will gradually increase the minimum hourly wage in Connecticut to $15.00 per hour over the next several years. The next increase is scheduled for August 1st. The hourly rate for any student whose active payroll record is not at the minimum of the new pay class will be systematically increased. We encourage employers to review the hourly rates of those student employees whose rates will not be automatically increased to identify any inequities.  Any manual increases may be processed using the Student Payroll Data/Pay Change template (UC_TBH_DC_STUD_DAT) in CORE-CT.

 

Level of Job Current Effective Aug 1, 2021 Effective July 1, 2022 Effective June 1, 2023
Class I (trainee level)  

$12.00

  

$13.00

  

$14.00

  

$15.00
Class II (assistant level)  

$12.15 – $13.35

  

$13.15 – $14.35

  

$14.15 – $15.35

  

$15.15 – $16.35
Class III (specialist level  

$13.40 – $15.35

  

$14.40 – $16.35

  

$15.40 – $17.35

  

$16.40 – $18.35
Class IV (advanced level)  

$15.40 – $30.70

  

$16.40 – $31.70

  

$17.40 – $32.70

  

$18.40 – $33.70

 

HUSKYBUY BROADCAST – Commodity Code Updates! (from UBS)

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Commodity Code Updates!

To better serve the University community, University Business Services has created new Commodity Codes in the HuskyBuy system. Historically, the Professional Services (306) and Consulting Services (132 and 133) commodity codes have been used for commodity groupings that we discovered warranted their own designated commodity codes. The new codes are as follows:

4 Audio Recording Services
158 License Agreements (Non-IT)
171 Security Personnel and/or Staffing
242 Editorial/Editing Services
243 Document Preparation and Records Management
244 Shredding Services
245 Survey Services
288 Equipment Loan – Lab & Classroom related
303 Insurance
304 Affiliation Agreements (Medical)
305 Legal Services
308 HR related Professional Services (including exec. search svcs., EAP, etc)
328 Space Rentals (rooms, office space, etc.)
329 Building Leases
377 Music Compositions

An updated commodity code list is available on the UBS website at: https://media.procurement.uconn.edu/purchasing/images_commodities/Commodity_List.pdf For any inquiries, questions or guidance, please contact the appropriate buying team.  

Thank you

KFS 2021 Close / Opening of FY22 (From KFS Listserv)

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To All KFS Users:

In preparation for the close of fiscal year 2021 and the opening of fiscal year 2022 in KFS, please make note of the following:

  1. KFS will be unavailable for processing at 5:00 pm on Wednesday, June 30th.
  2. KFS will be available Thursday morning, July 1st for fiscal year 2022 processing.
  3. eDocs that were routed to the central processing offices (Accounting, Accounts Payable, etc.) by the deadlines specified in the Controller Memo will be posted to fiscal year 2021, as well as any eDocs that missed these deadlines to the extent time permits. Fiscal year 2021 eDocs not finalized before June 30th will be rolled over and posted in fiscal year 2022 when finalized.
  4. Certain eDocs submitted after June 30 will be posted back to fiscal year 2021 by central offices, and you will notice these being reflected in fiscal year 2021, Period 13. If you have an eDoc that you believe should be posted to fiscal year 2021, (for example, to clean up a deficit account), please specify this on the eDoc before you submit it.

If you have any questions, please contact Lori-Anne Hansen (lori-anne.hansen@uconn.edu) or Annette Pavone (annette.pavone@uconn.edu).