News and Announcements

PageUp: Transition and Training (From Daily Digest)

Posted on by

PageUp: Transition and Training

On December 2, Human Resources will transition from Recruiting Solutions and SPAR to PageUp People, a new recruitment and onboarding system. PageUp is a cloud-based applicant tracking system that will modernize UConn’s recruitment and onboarding capabilities.

Business Process

PageUp will impact the University’s current business processes by allowing for the creation and dissemination of online offer letters; integrating SPAR into PageUp; eliminating unclassified position management and the processing of faculty summer payroll within a recruitment system; using online applications for special payroll appointments, including adjunct faculty; maintaining a centrally-managed approval workflow; launching a central onboarding program for new employees; and integrating regular and special payroll SmartHR hire templates in Core-CT.

Transition

Human Resources has plans to transition both Recruiting Solutions and SPAR requisitions and transactions to PageUp.

For Recruiting Solutions, all open requisitions will be transitioned to Page Up regardless of the search status. Applicants who have applied to open searches will also be moved to Page Up and attached to the appropriate requisitions. Starting November 25th, Recruiting Solutions will not be available to users post PageUp go-live, but will be available to Human Resources. There will be no interruption to faculty applying to open searches through Academic Jobs Online; there will be a moratorium on applying for staff positions during the week of November 25th.

For SPAR, transactions processed prior to PageUp go-live will be closed-out in SPAR. SPAR will remain available to end-users post PageUp go-live. Beginning December 2nd, SPAR transactions will be submitted and processed through PageUp.

Training & Support

Human Resources will host training sessions for Regular and Special Payrolls through February. (Select “find more classes” at the bottom of the page to reveal all available training sessions.)

In addition, Human Resources will hold “open” lab sessions immediately after go-live and through December. Employees will be able to drop in without registration to receive assistance or to ask questions about an ongoing search or the system.

Human Resources will also provide online tutorials and job aids upon go-live. Employees may contact Human Resources directly by phone at 860-486-1753 or email workforce@uconn.edu with PageUp questions.

For more information, contact: Human Resources at workforce@uconn.edu

University Travel Program Update (From Daily Digest)

Posted on by

To UConn faculty, staff and employees:

We want to provide you with a further update on the changes occurring to the University’s Travel Program. You will recall we sent out a message in June announcing: 1) Key Travel will be our new travel management partner; 2) a Travel Card program will be established; 3) We will begin the use of Concur, a travel and expense management system.

Please note that this update is for the Storrs, Law and regional campuses only.

This past October 15, Key Travel, Travel Cards and Concur began being piloted with certain users.    The pilot group consists of the following departments: School of Business, Office of Admissions, Division of Athletics, Information Technology Services, and Departments of Statistics, History, and Ecology and Evolutionary Biology in the College of Liberal Arts and Sciences.

Full implementation of Key Travel, Travel Cards and Concur will occur across all UConn campuses and become effective for all employees on December 4.  Training materials, project communications, resources and answers to FAQs are available on the UConn Concur Project website.

As we transition, we want to remind everyone of important changes for your travel planning.   Pre-approval is now required for all international travel and for domestic travel that contains airfare, rail, hotel and/or car rentals.   This approval must be provided by an employee’s next level supervisor and fiscal officer within Concur.   Without pre-approval, travelers may not be reimbursed for their expenses.

Next level supervisors, (as defined by HR Core CT), can delegate only to those with similar supervisory status and defined as Approvers.   Fiscal officers are designated within their departments and associated with specific funding accounts.  These newer distinctions help ensure the traveler has the proper administrative approval, as well as the financial support to do so.

Finally, we thank all those who have put in the hard work and dedication with this important initiative.  Your assistance and contributions have helped transform our Travel Program. These advancements will help us reach our goals in the area of compliance, transparency and providing a more efficient and customer centric travel experience.    Please contact our Procurement Solutions Support Team at 860-486-2289 regarding any travel questions you may have.

 

Sincerely,

Scott Jordan

Executive Vice President for Administration and Chief Financial Officer

 

John Elliott

Interim Provost

For more information, contact: Office of Travel Services at travel@uconn.edu

Link to Daily Digest: http://dailydigest.uconn.edu/publicEmailSingleStoryView.php?id=143613&cid=24&iid=4262

Tracking Special Payroll Return Retirees in HR Systems

Posted on by

Beginning immediately, the University will use a new Employee Classification value when employing State of CT retirees into a Special Payroll appointment.

 

Smart HR processors should choose “CU- Contractual/University” in the Employee Classification field on the Smart HR template(s). The University will no longer use the “SA-Special Appointment Higher Ed” value when employing return retirees.

 

The implementation of PageUp, which will incorporate Special Payroll hiring, will also use the Employee Classification value of “CU” for return retirees.

 

Please contact SPAR@uconn.edu  if you have any questions about this new process.

 

From: Special Payroll Information <SPECIAL_PAYROLL-L@LISTSERV.UCONN.EDU> On Behalf Of HR – Communications
Sent: Tuesday, November 5, 2019 8:48 AM
To: SPECIAL_PAYROLL-L@LISTSERV.UCONN.EDU
Subject: Tracking Special Payroll Return Retirees in HR Systems

Cash Handling Training Sign Up Form

Posted on by

Message from the Bursar’s Office:

From: Bursar – Cash Operations
Sent: Tuesday, October 8, 2019 11:29 AM
Subject: 2019 Annual Cash Handling Training – ACTION REQUIRED

 

Good Morning,

You have been identified as a Fiscal Officer in a department that submitted an Advance Deposit and/or Cash Receipt eDoc during fiscal year 2019, or you responded to this request last year.  Annual Cash Handling Training is required for any University staff involved in receiving, recording, depositing, and/or reconciling cash or check payments.

On the attached spreadsheet, please indicate all staff and students involved in your department’s cash/check handling process so they can be enrolled in this year’s training.  The training is all within HuskyCT and consists of a PowerPoint followed by a brief quiz.  Staff will receive an email notification once the training is available, by mid-November.

Please complete and return the attached spreadsheet, in Excel format, to cashoperations@uconn.edu by November 1, 2019.  If you are not the appropriate person to complete this for your area, please forward along accordingly.

Feel free to contact us with any questions.

Thank you,

Alyse

 

 

Alyse Lofman-Kwapien  |  Cash Operations

Financial Services Manager
University of Connecticut | Office of the Bursar
233 Glenbrook Road Unit 4100 Storrs, CT  06269
Office: 860.486.6826 | Fax: 860.486.3307