HR & Payroll

January/February Virtual PageUp Training Sessions (From HR)

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Dear Colleagues:

HR will hold virtual PageUp training sessions in January and February. These sessions will be helpful for new users and existing users looking for a refresher course. The trainings are similar to what HR offered during go-live. Sessions will focus on either Regular or Special Payroll. Please share the availability of these sessions with appropriate colleagues.

For employees interested in taking both sessions, we recommend taking the Regular Payroll session first.

Dates and Times:

The sessions are limited to 25 participants, but HR intends to offer these sessions again in the future.

Please contact workforce@uconn.edu with questions.

Upcoming Core-CT Outage (From Payroll Ofc)

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Good Afternoon,

Due to 2020 Year End Processing activities, Core-CT will be unavailable beginning at 7 PM on Monday, 12/28/20. We anticipate that system access will be restored around 2 PM on Tuesday, 12/29/20. We will send a follow-up communication once we receive confirmation that the system is available.

Thank you for your patience.

Happy Holidays!

Jen

 

Jennifer Person
Director, Payroll Department
University of Connecticut
343 Mansfield Rd., Unit 1111
Storrs, CT  06269-1111
P:  860-486-0962 or 860-486-2423
F:  860-486-4296

PLEASE READ – Smart HR Outage due to SA Upgrade (From Payroll Office)

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***Important Message to Smart HR Users from Jessica Dempsey***

Good Morning,

Due to the upgrade of the PeopleSoft Student Administration System, Smart HR template functionality will be impacted beginning Friday, 12/4 through Tuesday, 12/8. Users should not attempt to submit Core-CT Smart HR transactions on the following templates:

Special Payroll Smart HR Templates
UC_PG_SPT Special Payroll Teaching Hire PageUp
UC_TBH_DC_SPT_PAY Special Payroll Teaching Pay Change
UC_TBH_GRAT UConn Hire Template – Gratis
UC_TBH_SPT UConn Hire Template – Special Pay Teaching

Graduate Assistants and Provost’s Professional Interns Smart HR Template
UC_TBH_GA UConn Hire Template – Graduate Assistant
UC_TBH_GI UConn Hire Template – Graduate Intern Hire
UC_TBH_DC_GA_PAY UConn Graduate Assistants Pay/Level Change
UC_TBH_DC_GI_PAY UConn Data Change – Grad Intern (Professional) Pay
UC_TBH_DC_GRAD_DAT Graduate Payroll Data Changes

Student Labor and Work-study Smart HR Templates
UC_TBH_DC_WS_AWRD UConn Data Change – Work Study Award
UC_TBH_SL UConn Hire Template – Student Labor Hire
UC_TBH_SL_RACA UConn Hire Template – Student Labor RA/CA
UC_TBH_WS UConn Hire Template – Workstudy Student Hire

Please note: Transactions submitted on these templates during this period will be cancelled and users will need to resubmit them.

We anticipate that processing will be able to resume on Wednesday, 12/9 after all data and integrations have been validated. We will send a follow-up communication once we receive confirmation that use of these templates may resume. Questions regarding Smart HR functionality can be directed to Jessica.dempsey@uconn.edu. Thank you for your patience.

Jessica Dempsey
University of Connecticut
Payroll Department
P (860) 486-0958
F (860) 486-4296

UPDATE – PLEASE DISREGARD – Upcoming Smart HR Outage (from Payroll Office)

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***UPDATE***

Good Morning,

Please disregard the message below.  We were just informed that the upgrade of the Peoplesoft Student Administration System will be delayed, and will NOT begin on 11/27 as previously communicated.  All Smart HR templates will remain available for processing until further notice.

Please note that due to the Thanksgiving holiday, Core-CT will be unavailable on Wednesday, 11/25 so that pay confirm processes can be run.

Have a safe and happy holiday!

 

Jennifer Person                                                                                                                                       
Director, Payroll Department
University of Connecticut
343 Mansfield Rd., Unit 1111
Storrs, CT  06269-1111
P:  860-486-0962 or 860-486-2423
F:  860-486-4296

PLEASE READ – Upcoming Smart HR Outage (from Payroll Office)

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***Important Message to Smart HR Users***

 Good Afternoon,

Due to the upgrade of the PeopleSoft Student Administration System, users should not attempt to submit Core-CT Smart HR transactions on the following templates:

Special Payroll Smart HR Templates
UC_PG_SPT Special Payroll Teaching Hire PageUp
UC_TBH_DC_SPT_PAY Special Payroll Teaching Pay Change
UC_TBH_GRAT UConn Hire Template – Gratis
UC_TBH_SPT UConn Hire Template – Special Pay Teaching

Graduate Assistants and Provost’s Professional Interns Smart HR Template
UC_TBH_GA UConn Hire Template – Graduate Assistant
UC_TBH_GI UConn Hire Template – Graduate Intern Hire
UC_TBH_DC_GA_PAY UConn Graduate Assistants Pay/Level Change
UC_TBH_DC_GI_PAY UConn Data Change – Grad Intern (Professional) Pay
UC_TBH_DC_GRAD_DAT Graduate Payroll Data Changes

Student Labor and Work-study Smart HR Templates
UC_TBH_DC_WS_AWRD UConn Data Change – Work Study Award
UC_TBH_SL UConn Hire Template – Student Labor Hire
UC_TBH_SL_RACA UConn Hire Template – Student Labor RA/CA
UC_TBH_WS UConn Hire Template – Workstudy Student Hire

We anticipate that Smart HR template functionality will be impacted Friday, 11/27 through Monday, 11/30.  We will send a communication once we receive confirmation that use of these templates may resume.  Questions regarding Smart HR functionality can be directed to Jessica.dempsey@uconn.edu.  Thank you for your patience.

 

Jennifer Person
Director, Payroll Department
University of Connecticut
343 Mansfield Rd., Unit 1111
Storrs, CT  06269-1111
P:  860-486-0962 or 860-486-2423
F:  860-486-4296

Special Payroll Updates (From HR)

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Dear Colleagues,

We write with several updates about Special Payroll.

First, University Compliance has updated the Conflict of Interest form. The updated form is available on the HR website and within PageUp. Please clear your cache in your browser (Chrome recommended) to ensure that the new form appears within PageUp.

Second, as a reminder, departments should submit all special payroll requests 4-6 weeks prior to the appointment’s scheduled start date to ensure that the employee is approved to work and is able to be paid on time. For quicker processing, please check for flags on the applicant card and include, if applicable, Dual Employment and Conflict of Interest forms upon initial submission.

Third, Payroll updated the Graduate Calculator for AY 2020-2021. Please use this calculator for overload appointments and 2021 summer and intersession appointments.

Finally, effective September 1, 2020, the minimum wage in the state of Connecticut is $12.00 per hour.

Please direct questions to spar@uconn.edu.

 

Thank you,
Human Resources

Fall 2020 Student Employment Guidance (From Student Employee Listserv)

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Attachment: Sample Student Offer Letter August 2020

Dear Student Employee Supervisors,

The fall semester will bring a partial opening of the Storrs and regional campuses. As student supervisors we are encouraging you to follow the Human Resource Guidelines as it pertains to telecommuting and reporting to work.

Please note, these guidelines are applicable to Student Labor and Federal Work Study students.

We have compiled a list of FAQs for your reference:

  • Can I hire students for the in-person operations of my department? Am I required to obtain additional approval?  Yes, student employees can be hired for in-person operations, there is no additional approval required.

 

  • I would like to hire a student employee that will be telecommuting, do I need to seek additional approval or notify HR of the remote work environment?  Yes, students can be hired to work remote. There is no notification or approval required by Human Resources or the Student Employment Office.

 

  • Are student employees required to complete the mandatory Environmental Health & Safety Training (EH & S) upon re-entry to in-person employment?  Yes, students should complete the Environmental Health & Safety Training and alert supervisors upon completion.

 

  • What are the testing requirements for off-campus student employees who are online/distance learning only?  Student testing is being facilitated by Student Health and Wellness (SHaW). Please refer to their FAQ as it relates to testing requirements.

 

  • Who/what department will be facilitating/monitoring the testing for off-campus students (who are online/distance learning) but secure on-campus employment?  Testing is required for all students returning to campus for learning and/or employment. Please refer to SHaW for additional information on student testing.

 

  • Can a student employee work in an office without a full-time staff member present?  Student employees who have completed the required EH & S training and who can perform their duties independently, may work on campus without a full-time staff member present.

 

  • Will student employees be paid if they are COVID positive and are required to quarantine?  No, if the duties cannot be performed remotely, students will not be paid. However, if the student employee has earned sick time during their employment, they may use it to compensate their time off. Please refer to the student employment sick time policy for more information regarding accruals.

 

  • I would like to hire an out-of-state student to help with the reopening of campus/my  department. If they produce a negative COVID test result, can they begin work prior to the completion of the mandated, 14-day quarantine?  No, students traveling to CT from states listed on the Connecticut Travel Advisory are required to self-quarantine for 14 days. A negative COVID test result does not expedite this process.

 

  • Can I hire an international student to work remote while they are in their home country?  No, at this time the University cannot hire international students to work remotely.

 

We have attached a sample offer letter, please feel free to use this template and edit to meet the needs of your department

 

Kind regards from,

Student Employment