February 2023 Newsletter

January 31, 2023

February 2023 Newsletter 

  

Fiscal Updates: 

  • Department 4-L Revenue Accounts 
    • To prepare for FY23 year end, the Business Office will be adjusting the balances on all department 4-L revenue-based accounts to reflect actual revenue received to date vs. projected annual revenue  
    • Budgets will be adjusted on a weekly basis to reflect any additional revenue received 
    • This process will occur in January.  Therefore, when you view available balances in KFS (Kuali Financial System) they will be reflective of actual available funding 
    • This will also reflect in the monthly reports that will batch on February 1st  
  • Summer 2023 Faculty Payrolls 
    • The Business Office will be processing summer faculty salary against any grant/contract, start-up, and/or any other salary commitments from the Dean’s Office 
      • Departments will continue to be responsible for processing non-grant summer payrolls 
      • This process will begin in early March and continue through April 12th, which is the B.O. Deadline for Summer Payroll with an effective date of 5/23/2023 
    • 9- & 10-month appointments 
      • It is our understanding at this point that OVPR will continue to fund one week of summer for 9- and 10-month faculty who are supported 100% by Sponsored Projects 
    • 11-month appointments 
      • The B.O will work with faculty to process the summer hire 
      • This will include the PageUp Request, Dual Employment form, and the Smart-HR Transaction  
    • Summer Pre-encumbrances: Similar to Fall and Spring GA pre-encumbrance, the B.O. will be pre-encumbering salary and fringe for FY24 (starting 6/16/23 onwards) for the following payroll types:  
      • Summer Grads, Faculty Summer, and other Special Payroll appointments on grant accounts 

  

HR (Human Resources) and Payroll Updates: 

Graduate Assistant Payroll 

  • Graduate School Timely Topics – See the attachment for the Spring 2023 Topics 
    • Thursday, February 2 at 1pm – Advising and Mentoring Historically Excluded or Racially Oppressed Graduate Students 
    • Thursday, February 16 at 11am – Community Engaged Scholarship 
    • Thursday, February 23 at 11am – Graduate Students and Special Payroll 
  • Updated Graduate Assistant Offer Letter Templates – See the attachment for the announcement of the new templates 
    • Located on HR’s website under offer letters, Graduate Assistants, the new slimmed down templates have been created: 
      • Graduate Assistant Offer Letter Template (new or reappointments regardless of semester start) 
      • Graduate Assistant Mid-Appointment FTE or Stipend Level Change Template 
      • Remember to complete and attach the appropriate Supplemental Description of Duties for all GA letters 
  • Summer Graduate Page Up and CORE Smart-HR Payroll Deadlines 
    • For those looking to compensate or hire any graduate student over the summer (5/23-8/22) please make note of the following processing deadlines 
      • Offers submitted in Page Up, need to be completed by Friday, March 3rd for timely approval by the B.O. 
      • Smart-HR Transactions in CORE need to be completed by Wednesday, April 12th for timely approval by the B.O.  
      • The B.O. cannot guarantee timely review and approval for May 23rd hires that have not been submitted by April 12th in CORE. Submission of transactions after this deadline may result in a delayed first payment 

  

CAHNR Internal Professional Development Opportunities: 

The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and offer training, that will help the CAHNR community grow. Workshops and training will focus on fostering employee understanding and abilities in both hard and soft skills, such as in communication, HR/Payroll competency, and creativity. 

As Professional Development Opportunities are finalized, they will be listed on our website here. Please be sure to check regularly for new learning opportunities and other about upcoming events. 

  • Business Office Open Hour  
    • Thursday, February 16th – from 12:00PM – 1:00PM, Young 209 with a virtual option  
      • Please note the day has changed from Wednesday to Thursday due to the CAHNR Department Budget Hearing Schedule 
    • In February’s Business Office Open Hour, we will be chatting about:   
      • Fiscal Officer Role 
      • KFS and WebFocus Tips and Tricks 
      • Grant Management 
    • Please feel free to email us at CAHNRBO@uconn.edu if you have any questions about the upcoming session, or if you have anything you would like to know more about 
  • Purchasing Training 
    • CLAS and CAHNR are joining forces to offer a combined Purchasing and Husky Buy Overview Training Opportunity 
    • The tentative date for this training is: 
    • Tuesday, March 28th OR Wednesday, March 29th, whichever day is chosen it will be offered from 9:30 AM to 11:00 AM. 
    • Once a date has been confirmed, another communication will be distributed, and the location of the training will be provided 
  • Staff Advisory Council Presents: Professional Development Session on Work-Life Balance 
    • Thursday, February 23rd from 12:00PM to 1:00 PM 
    • Dr. Singe from the Department of Kinesiology will be a guest speaker  
    • Please see the attached email for more information. 
    • Be sure to RSVP by Feb 6th