Month: May 2021

Reminder: Review HR SPAR Changes in PageUp (From HR)

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Dear Colleagues,

We write to share a reminder about reviewing HR comments before making a final Special Payroll offer in PageUp.

As HR reserves the right to revise requests in PageUp to ensure compliance with University policy and state and federal laws and regulations, including adjusting the start date of an appointment that is less than 10 days from the HR approval date, departments should always review post-approval HR comments and revisions to remain aware of changes. Departments will see a sentence in the PageUp-generated Approved Offer communication, for a further reminder: “REMINDER: HR recommends that hiring departments review the offer letter and any comments in the hire request before updating the applicant’s status to Make Online Offer.”

Additional Reminders

  • For guidance on submitting Special Payroll requests in PageUp, refer to the combined Technical and Functional Guide.
  • Summer Session and Fall Dates and Deadlines have been posted to the Special Payroll Information webpage.
    • Please note, 9-month and 10-month faculty summer appointments should be submitted directly into SmartHR.

For questions, please review the “Who To Contact” section on the Special Payroll Information Page.

Thank you,
Human Resources

New Workflow in the reconciliation of CBS (Procard) Reports (from UBS)

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Good Afternoon:

After receiving feedback from various University stakeholders about increasing efficiencies, expediting administrative processes within Concur, and keeping in mind the mission of providing the best customer care services to the University community, we write to inform you of exciting changes coming to Company Bill Statement (CBS) Reports for ProCard reconciliation (which includes grant funded expenses) submitted through Concur, the University’s Travel & Expense management system.

Beginning Monday, May 17, 2021, CBS Reports for ProCard reconciliation will no longer require electronic approval within Concur by either Principal Investigator (PI) or Sponsored Program (SPS) groups. While the new change will go into effect on May 17, 2021, any in-progress CBS Reports for ProCard reconciliation submitted prior to the effective date of the change are subject to the previous workflow model which currently requires that PI and SPS approvals based on funding source. If you have any such CBS Reports in-progress, you may elect to recall and resubmit them in Concur after May 17, 2021 to take advantage of the new workflow model. Please keep in mind if such in-progress CBS Reports have already received Fiscal Officer (FO) approval, that same FO approval will again be required following resubmission.

If you have any questions, please reach out to pcard@uconn.edu.

Thank you,

Thank you,
Nancy Patrylak, CPCP
Procurement Solutions Center Manager
University of Connecticut
University Business Services
3 Discovery Drive, Unit 6076
Storrs, CT 06269
(860) 486-2622 – phone
(860) 486-5051 – fax
Purchasing.ubs.uconn.edu
*For travel inquiries please contact us at travel@uconn.edu

Concur Expenditure Type – Publishing Fees (From SPS)

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Hello All!

At the last SPA meeting (4/21/21) we discussed Publication and Printing Costs.  At the time I had advised that for out of pocket reimbursements that the “Printing and Binding” expense type should be used as “Publication Fees” was not available.  I am writing to inform you that the  “Publication Fees” expense type is now available on both company billed statements and for out of pocket reimbursements.  Please do select this expense type for publication costs for documenting, preparing, publishing, disseminating, page and reprint charges.

Please let me know if you have any questions,

Thanks,
Jen

 

Jennifer Przybyszewski, MBA
Associate Director for Award Management and Accounting

Office of the Vice President for Research
University of Connecticut
Sponsored Program Services
438 Whitney Road Ext. Unit 1133
Storrs, CT 06269-1133
Phone: 860-486-4293
ovpr.uconn.edu