HUSKYBUY BROADCAST – Commodity Code Updates! (from UBS)

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Commodity Code Updates!

To better serve the University community, University Business Services has created new Commodity Codes in the HuskyBuy system. Historically, the Professional Services (306) and Consulting Services (132 and 133) commodity codes have been used for commodity groupings that we discovered warranted their own designated commodity codes. The new codes are as follows:

4 Audio Recording Services
158 License Agreements (Non-IT)
171 Security Personnel and/or Staffing
242 Editorial/Editing Services
243 Document Preparation and Records Management
244 Shredding Services
245 Survey Services
288 Equipment Loan – Lab & Classroom related
303 Insurance
304 Affiliation Agreements (Medical)
305 Legal Services
308 HR related Professional Services (including exec. search svcs., EAP, etc)
328 Space Rentals (rooms, office space, etc.)
329 Building Leases
377 Music Compositions

An updated commodity code list is available on the UBS website at: https://media.procurement.uconn.edu/purchasing/images_commodities/Commodity_List.pdf For any inquiries, questions or guidance, please contact the appropriate buying team.  

Thank you

KFS 2021 Close / Opening of FY22 (From KFS Listserv)

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To All KFS Users:

In preparation for the close of fiscal year 2021 and the opening of fiscal year 2022 in KFS, please make note of the following:

  1. KFS will be unavailable for processing at 5:00 pm on Wednesday, June 30th.
  2. KFS will be available Thursday morning, July 1st for fiscal year 2022 processing.
  3. eDocs that were routed to the central processing offices (Accounting, Accounts Payable, etc.) by the deadlines specified in the Controller Memo will be posted to fiscal year 2021, as well as any eDocs that missed these deadlines to the extent time permits. Fiscal year 2021 eDocs not finalized before June 30th will be rolled over and posted in fiscal year 2022 when finalized.
  4. Certain eDocs submitted after June 30 will be posted back to fiscal year 2021 by central offices, and you will notice these being reflected in fiscal year 2021, Period 13. If you have an eDoc that you believe should be posted to fiscal year 2021, (for example, to clean up a deficit account), please specify this on the eDoc before you submit it.

If you have any questions, please contact Lori-Anne Hansen (lori-anne.hansen@uconn.edu) or Annette Pavone (annette.pavone@uconn.edu).

Approved FY22 Fringe Benefit Rates (from SPS)

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Hello Everyone,

We received the approved Fringe Benefit Rate Agreement for FY22 from DHHS.  To help to mitigate the effect of our fringe benefit costs on research projects, the OVPR and administration has again provided funding to ensure the rates charged to research projects are substantially less than the full rates.  The FY22 rates are very close to what was projected last year.

The rates for FY22 and for proposal budgeting on the Office of the Vice President for Research Sponsored Program Services (SPS) website have been updated in accordance with this announcement.  The Pre-Award Team will accept the old fringe rates on budgets that have already been submitted to SPS, and for those where the budgets have been prepared and redoing them may jeopardize the timely proposal preparation and submission.  Budgets should be submitted to SPS using these rates no later Monday,  June 21.  If you would like to update a budget for a proposal that has already been submitted to Pre-Award but not yet submitted to the sponsor, please contact your Grant and Contract Specialist.

Additionally, please note that the required budget justification language regarding fringe benefits has been updated to the following:

“The fringe benefit rates used in the proposal budget are based on the rates approved by the Department of Health and Human Services.  An estimated cost escalation has been included in the out years per University budgeting guidance.”

FY22 FY23 FY24 FY25 FY26
Faculty 45.5% 47.8% 48.5% 49.5% 50.5%
Professional/Classified 48.5% 50.6% 51.5% 52.5% 53.5%
Special Payroll 22% 22% 22.5% 23% 23.5%
Post Docs 15.7% 16% 16.5% 17% 17.5%
Graduate Assistant, Academic Yr 15.7% 16% 16.5% 17% 17.5%
Student Labor 3.8% 3% 3.4% 3.4% 3.4%

 

FY23 – FY26 rates shown are projected estimates for budgeting purposes only.

FY26 rates should remain flat for FY26 and later for budgeting purposes only.

 

Jennifer Przybyszewski, MBA
Associate Director for Award Management and Accounting

Office of the Vice President for Research
University of Connecticut
Sponsored Program Services
438 Whitney Road Ext. Unit 1133
Storrs, CT 06269-1133
Phone: 860-486-4293
ovpr.uconn.edu

 

Reminder: Review HR SPAR Changes in PageUp (From HR)

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Dear Colleagues,

We write to share a reminder about reviewing HR comments before making a final Special Payroll offer in PageUp.

As HR reserves the right to revise requests in PageUp to ensure compliance with University policy and state and federal laws and regulations, including adjusting the start date of an appointment that is less than 10 days from the HR approval date, departments should always review post-approval HR comments and revisions to remain aware of changes. Departments will see a sentence in the PageUp-generated Approved Offer communication, for a further reminder: “REMINDER: HR recommends that hiring departments review the offer letter and any comments in the hire request before updating the applicant’s status to Make Online Offer.”

Additional Reminders

  • For guidance on submitting Special Payroll requests in PageUp, refer to the combined Technical and Functional Guide.
  • Summer Session and Fall Dates and Deadlines have been posted to the Special Payroll Information webpage.
    • Please note, 9-month and 10-month faculty summer appointments should be submitted directly into SmartHR.

For questions, please review the “Who To Contact” section on the Special Payroll Information Page.

Thank you,
Human Resources

New Workflow in the reconciliation of CBS (Procard) Reports (from UBS)

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Good Afternoon:

After receiving feedback from various University stakeholders about increasing efficiencies, expediting administrative processes within Concur, and keeping in mind the mission of providing the best customer care services to the University community, we write to inform you of exciting changes coming to Company Bill Statement (CBS) Reports for ProCard reconciliation (which includes grant funded expenses) submitted through Concur, the University’s Travel & Expense management system.

Beginning Monday, May 17, 2021, CBS Reports for ProCard reconciliation will no longer require electronic approval within Concur by either Principal Investigator (PI) or Sponsored Program (SPS) groups. While the new change will go into effect on May 17, 2021, any in-progress CBS Reports for ProCard reconciliation submitted prior to the effective date of the change are subject to the previous workflow model which currently requires that PI and SPS approvals based on funding source. If you have any such CBS Reports in-progress, you may elect to recall and resubmit them in Concur after May 17, 2021 to take advantage of the new workflow model. Please keep in mind if such in-progress CBS Reports have already received Fiscal Officer (FO) approval, that same FO approval will again be required following resubmission.

If you have any questions, please reach out to pcard@uconn.edu.

Thank you,

Thank you,
Nancy Patrylak, CPCP
Procurement Solutions Center Manager
University of Connecticut
University Business Services
3 Discovery Drive, Unit 6076
Storrs, CT 06269
(860) 486-2622 – phone
(860) 486-5051 – fax
Purchasing.ubs.uconn.edu
*For travel inquiries please contact us at travel@uconn.edu

Concur Expenditure Type – Publishing Fees (From SPS)

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Hello All!

At the last SPA meeting (4/21/21) we discussed Publication and Printing Costs.  At the time I had advised that for out of pocket reimbursements that the “Printing and Binding” expense type should be used as “Publication Fees” was not available.  I am writing to inform you that the  “Publication Fees” expense type is now available on both company billed statements and for out of pocket reimbursements.  Please do select this expense type for publication costs for documenting, preparing, publishing, disseminating, page and reprint charges.

Please let me know if you have any questions,

Thanks,
Jen

 

Jennifer Przybyszewski, MBA
Associate Director for Award Management and Accounting

Office of the Vice President for Research
University of Connecticut
Sponsored Program Services
438 Whitney Road Ext. Unit 1133
Storrs, CT 06269-1133
Phone: 860-486-4293
ovpr.uconn.edu

HUSKYBUY BROADCAST – Software Purchase Privacy/Security Up

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FY22 Blanket Orders and Requisitions

HuskyBuy is now ready for submission of new requisitions and blanket PO requests for FY22. For Blanket Orders you can create a new requisition by copying an existing requisition of your FY21 PO. Review and update pertinent information including account, dollar amount, contract number if applicable, PO valid from and to dates. Full Instructions

Thank you,

The Procurement Solutions Center

huskybuysupport@uconn.edu

Updated Relocation and Moving Policy (From Daily Digest)

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The Board of Trustees approved a revised Relocation and Moving Policy, which applies to designated Full-Time Faculty, Management Exempt Administrators, and Management Exempt positions with faculty titles, Athletics, and Librarians with a start date of February 25, 2021 and beyond. The policy may be viewed here.

For more information, contact: Office of the Provost at provost@uconn.edu