July 2022 Newsletter

July 2022 Newsletter

Fiscal Reminders:

    • FY22 and FY23 are both open in KFS
      • In KFS 2023 should be the default FY
    • Reports
      • FY22 Department and Faculty Reports FY22 yearend reports will run on July 1st.  These will be the last report distribution for FY22
      • FY23 Department and Faculty Reports: GOAL: batch the FY23 Faculty Reports by Friday, July 15th
        • As we move through the first couple of weeks, the Business Office will prepare account budgets and update all accounts to reflect the starting FY23 balances
        • *IMPORTANT* FY23 Reports will include Fall GA encumbrance – the BO will manually load the encumbrance and communicate with Faculty
    • Start-Up Accounts
      • The BO will be working to establish all new faculty Start-Up accounts (if not completed already)
      • Reminder – Faculty (in most cases) will have three (3) 2-Ledger Start-Up Accounts:
        1. Faculty Summer salary
        2. GA’ Support
        3. Equipment/Discretionary
      • The BO will serve as FO on both the Faculty Summer Salary and GA support accounts
    • CAHNR Awards
      • For those who received CAHNR Awards, the BO will establish new 6L RFNDO accounts and will manage any Foundation Disbursements by the end of FY23
      • These accounts will have the award recipient listed as the ‘Account supervisor’, and will be included in their monthly account statements
    • FY22 Carry Forward
      • If your department is scheduled to receive any carry forward funding, the transfer of funds will not occur until after the FY22 hard close, which will likely be at the end of August
    • Federal Accounts (Smith Lever, SAES Capacity)
      • Beginning this month (July), the BO will begin its annual review and establishment of the FY23 Federal Accounts
      • This will be an ongoing process until the new Federal Fiscal Year (FFY) opens on 10/1/2022 (FFY23)
    • Effort Reporting
      • The BO manages all effort reports, please remember all Fall 2021 Effort Reports are due back to the BO by July 6th to allow for final submission of reports to SPS by July 20th
      • Please direct any effort questions to the BO ASAP


HR and Payroll Reminders:

  • Fall 2022 GA Smart-HR BO Deadline – Friday, July 1st
      • Attachments:
        • REQUIRED: Offer Letter (OL)
  • RECOMMENDED: Supplemental Description of Duties (SDD) * not required at time of submission, but will expedite the approval process (if not attached to Smart-HR email to Payroll GA coordinator)
      • Comments section: DEPT, Employee Name, Employee #, transaction description, and effective dates
      • University Deadline for Fall 2022 GA PA’s is Friday, July 15th
  • Fall 2022 Adjunct Smart-HR BO Deadline – Friday July 15th
      • Attachments:
        • REQUIRED: Offer Letter (OL)
      • Comments section: DEPT, Employee Name, Employee #, transaction description, and effective dates
      • University Deadline for Fall 2022 Adjunct PA’s is Friday, July 29th
      • Smart-HR Processing Schedule
        • UCPEA and Management/Confidential
          • The FY23 salary increases for UCPEA and Management/Confidential populations are being prepared and processed with an effective date of 7/1/2022
          • To accommodate these activities, until further notice please refrain from initiating Smart HR transactions for this population using effective dates of 7/2/2022 or later
          • The processing blackout is anticipated to run through mid-July
          • Additional correspondence will be sent when Smart HR processing for transactions dated 7/2/2022 and later may resume
          • Payroll will cancel transactions initiated and/or submitted during the blackout period. Processors will be notified of these cancellations and instructed to resubmit once the blackout has been lifted
  • PageUp Training Dates:
      • Regular Payroll
        • July 20, 2022 from 9 am to 12 pm (Register)
        • September 7, 2022 from 9 am to 12 pm (Register)
      • Special Payroll
        • July 21, 2022 from 10 am to 12 pm (Register)
        • September 8, 2022 from 10 am to 12 pm (Register)
  • Minimum Wage
      • The minimum hourly wage in Connecticut increases to $14.00/hr. July 1st
        • Payroll will increase the rates in CORE-CT for any students whose hourly rates are not at the minimum of their pay scale
          • This automatic update will occur during the 7/1/22-7/14/22 pay period
        • Payroll will not automatically increase the rates of those students whose minimum rates fall within their pay scale.  Each department will be responsible for submitting these increases

(Ex. If a student is currently at Class II with an hourly rate of $14.25, they would not receive an automatic increase, as the new minimum of Class II will be $14.15)

          • Review and identify student employees in this situation to minimize inequities
          • Once identified, a manual increase must be processed in CORE-CT using the Student Payroll Data/Pay Change template: (UC_TBH_DC_STUD_DAT)


OLD Pay Scale (August 1,2021-June 30,2022) Effective July 1, 2022
Class I – $13.00 Class I – $14.00
Class II – $13.15-$14.35 Class II – $14.15 – $15.35
Class III – $14.40 – $16.35 Class III – $15.40 – $17.35
Class IV -$16.40 – $31.70 Class IV – $17.40 – $32.70



  • NEW Graduate Employee Union (GEU) contract
      • Changes/updates to the GEU contract will go into effect: July 1, 2022 through June 30, 2026
      • There will be a presentation on Wednesday, July 13th.  Please visit the attached email for more information and a link to register


Shout Out:


  • Welcome:
    • Sara Reichle – Admin Program Support 1 – ARE; Lena Knowles – Admin Program Support 3 – ARE
  • Farewells:
    • Retirements: Sheila Carroll – CAHNR BO; Lynn Zerba – Research Office; Kathy Wells – Academic Programs; Diane Labonia – Hartford EXT; Rachel Shore – Middlesex EXT
    • Good Luck: Laura Mlyniec-Beam – Academic Programs; Christina Tamburro – CAHNR BO; Anida Sundara – AHS; Nicole Jagielo – CAHNR BO