July 2023 Newsletter

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July 2023 Newsletter

 

Happy New (Fiscal) Year!

We hope you are enjoying the summer season so far.  Though we miss the student population on campus during this time of the year, the plentiful parking spaces cannot be complained about.  For the preparation of summer research, the Dean’s Office and the Departments collectively processed 238 payroll authorizations for summer 2023 payroll.  Way to go, everyone!  Great teamwork!

 

Fiscal Updates:

    FY23 Fiscal Year End and FY24 New Fiscal Year

  • FY23 and FY24 are both open in KFS as of 7/1/23
  • Default will be FY24
    • As you begin to look at balances on your accounts in KFS, please note the following:
    • Though FY24 is default on balance inquiries, you have the option to change to FY 2023 by typing over 2024
    • When looking at FY23 balances on the “General Ledger Balance” inquiry, there is an additional period called “Year End.” This is where you will see any activity posted after June 30, 2023 that relates to Fiscal Year 2023. On the General Ledger Entry inquiry, you will see these transactions in Fiscal Period “13”
    • KFS has the ability to show the prior year balances carried over into the new fiscal year. Ending balances from FY23, which are scheduled to be loaded overnight on July 1st as pending entries, will be regularly updated into FY24 until the final close in August
  • Encumbrances:
    • New FY24 external encumbrances (Purchase Orders) are in KFS.
    • Prior Year external encumbrances that are carried forward into FY24 are also in KFS
    • FY24 payroll encumbrances will be posted the week of July 3, 2023
  • CCR – this will be processed by the Business Office in period 13
    • For programs that have been identified as entrepreneurial for revenue sharing, we will be processing the transfers to recoup a portion of the revenue generated for Provost’s Office and CAHNR Dean’s Office per policy – for more information, please refer to the Entrepreneurial Revenue Distribution Policy found on the College Intranet
  • FY23 Carry Forward
    • If your department is scheduled to receive any carry forward funding, the transfer of funds will not occur until after the FY23 hard close, which will likely be at the end of August
  • Business Office Reports
    • In July, there will be two report distributions for department and faculty reports.  As we move through the first couple of weeks of July, the Business Office will be preparing account budgets and update all accounts to reflect the starting FY24 balances
    • July 1st – will reflect FY23 ending balances; These will be the last report distribution for FY23
    • By July 13th – FY24 will be generated and distributed reflecting FY24 beginning balances
  • Salary Savings Accounts
    • Reminder – the BO will load any remaining prior year (FY23) salary saving account spendable balances for depts. and faculty on July 1st. These funds expire 6/30/2024
    • Salary Savings earned in FY23 will be distributed on 7/1/2024 (FY24).  These funds expire 6/30/2025
    • The same account will be utilzed and sub-accounts will identify what funds will expire in a given year.
    • The Business Office is in the process of developing a new report to capture this information
  • CAHNR Awards
    • For those who received CAHNR Awards, the BO will establish new 6L RFNDO accounts and will manage any Foundation Disbursements by the end of FY24
    • These accounts will have the award recipient listed as the ‘Account supervisor’, and will be included in their monthly account statements starting July 14th
  • AY23-24 Grad Pre-Encumbrance
    • The BO will once again be loading pre-encumbrance for Grad payroll.  Last year, only GAs coded to sponsored program accounts were pre-encumbered.  Due to the positive feedback we received regarding this project, this year the BO will also be pre-encumbering for GAs coded to university accounts in addition to sponsored program accounts.
    • The pre-encumbrance will be reflected in the FY24 monthly reports
  • Start-Up Accounts
    • The BO will be working to establish all new 8/23/23 faculty Start-Up accounts (if not completed already)
    • Reminder – Faculty (in most cases) will have three (3) 2-Ledger Start-Up Accounts:
      • Faculty Summer salary
      • GA’ Support
      • Equipment/Discretionary
    • The BO will serve as FO on both the Faculty Summer Salary and GA support accounts
  • Federal Accounts (Smith Lever, SAES Capacity)
    • Beginning this month (July), the BO will begin its annual review and establishment of the FY24 Federal Accounts
    • This will be an ongoing process until the new Federal Fiscal Year (FFY) opens on 10/1/2023 (FFY24)

 

   Purchasing Update

 

   Travel Update

  • For trips longer than 30 days, requests for long-term per diem support will only be approved with justification for why extended per diem support is required.
  • This may include specific requirements of research, limitations on accommodation related to the area of travel, non-food expenses that are being supported through per diems, or issues related to the individual context of travel
  • For more information, click here

 

    Business Office email update (CAHNRBO@uconn.edu)

    • To provide better accountability and timely responses to inquiries sent to the CAHNRBO mailbox, we will be utilizing an internal ticketing system.  There will be minimal changes as communication will still be done via email.  Our responses may include a ticket number in the subject line for reference

 

HR (Human Resources) and Payroll Updates:

Fall 2023 Payroll Deadlines

  • Fall Graduate Students
    • Smart-HR Deadlines
      • Internal BO deadline was Friday, June 30th.  Please submit ASAP for any SmartHRs not yet processed.
      • University Deadline: Friday, July 14th
    • Please note: since 2024 is a leap year, the end date for an academic year appointment will be 5/21/24 (instead of the usual 5/22)

 

  • Adjunct Faculty
    • PageUp Deadline
      • University Deadline: was Friday, May 26th
    • Smart-HR Deadline
      • Business Office Deadline: Wednesday, July 19th
      • University Deadline: Friday, July 28th

   AAUP Faculty Smart-HR Blackout period

  • Due to the merit process, there will be a blackout period for all AAUP bargaining unit members on: August 2nd – August 22nd
  • Please do not submit any faculty continuations/renewals or other faculty changes during this blackout period – this applies to any transactions effective 8/23/23 and beyond

 

PageUp

  • Trainings
    • Regular Payroll
      • July 17th from 9:30am to 12:30pm (Register)
      • August 10th from 9:30am to 12:30pm (Register)
    • Special Payroll
      • July 18th from 9:30am to 11:30am (Register)
      • August 11th from 9:30am to 11:30am (Register)
  • Search Audits
    • Reminder for search audits submitted via PageUp, should route to Business Office for review for both initial search and hire request
    • Search: Add Amanda Masztal as the Org Head in the approval process for these search audit hires.
      • Hire request: select “CAHNR Department: Audit”
      • Amanda should be listed as the Dean’s Office approver

 

CAHNR Internal Professional Development Opportunities:

The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and offer training, that will help the CAHNR community grow. Workshops and training will focus on fostering employee understanding and abilities in both hard and soft skills, such as in communication, HR/Payroll competency, and creativity.

As Professional Development Opportunities are finalized, they will be listed on our website here. Please be sure to check regularly for new learning opportunities and other about upcoming events.

  • Business Office Open Hour
  • Thursday, July 20th – from 12:00PM – 1:00PM, Young 209 with a virtual option
    • In July the Business Office will host “Office Hours”
    • This hour will be left open and available for any topic and/or questions.
    • Please feel free to email us at CAHNRBO@uconn.edu if you have any questions about the upcoming session, or if you have anything you would like to know more about
  • CAHNR Admin Meeting TBD (Sept 2023)

 

Shout Out:

  • Welcome:
    • Jessica Staack, Financial Assistant 1, CAHNR Business Office
  • Farewells:
    • Well wishes to:
      • Sabrina Jahnke, Administrative Program Support 1, PVS
      • Mnal Sahoobah, Administrative Program Support 1, KINS/KSI

 

Fun facts about this month in history:

  • July 3, 1806 – The first cultivated strawberry is displayed by Michael Kent
  • July 18, 1920 – Hammonasset Beach State Park (Connecticut’s largest public beach) first opened to the public
  • July 20, 1969 – In “one small step for Man, one giant step for Mankind”, Astronaut Neil Armstrong becomes the first person to walk on the moon.

June 2023 Newsletter 

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June 2023 Newsletter 

Fiscal Updates: 

 

    • CCR – this will be processed by the Business Office in period 13  
      • For programs that have been identified as entrepreneurial for revenue sharing, we will be processing the transfers to recoup a portion of the revenue generated for Provost’s Office and CAHNR Dean’s Office per policy – for more information, please refer to the Entrepreneurial Revenue Distribution Policy found on the College Intranet 

 

    • Business Office Reports 
      • In July, there will be two report distributions for department and faculty reports.  As we move through the first couple of weeks of July, the Business Office will be preparing account budgets and update all accounts to reflect the starting FY24 balances 
      • July 1st – will reflect FY23 ending balances; These will be the last report distribution for FY23 
      • By July 14th – will reflect FY24 beginning balances 

 

 

    • Salary Savings Accounts 
      • Reminder – the BO will load any remaining prior year (FY23) salary saving account spendable balances for depts. and faculty on July 1st. These funds expire 6/30/2024 
      • Salary Savings earned in FY23 will be distributed on 7/1/2024 (FY24).  These funds expire 6/30/2025 

 

    • CAHNR Awards 
      • For those who received CAHNR Awards, the BO will establish new 6L RFNDO accounts and will manage any Foundation Disbursements by the end of FY24 
      • These accounts will have the award recipient listed as the ‘Account supervisor’, and will be included in their monthly account statements starting July 14th  

 

  • Faculty Overload: 
    • Effective immediately, special payroll appointments that are approved to be categorized as faculty overload will be charged to object codes 5234 (Payroll – Faculty Overload) and 5634 (Fringe Benefits – Faculty Overload).  All requests for overload pay must be approved by the department head, dean, provost, and Human Resources as needed via the University’s formal approval process in advance of the start of the activity. 
    • Procedural Steps: 
      • For overload appointments processed through PageUp, these object codes will be triggered by selecting the option “Special Payroll – Approved Faculty Overload” on the PageUp Special Payroll Offer Card.  
      • For overload appointments processed directly in Core-CT via entering the Smart HR “UConn Hire Template – Special Payroll Teaching” (UC_TBH_SPT) template into Core-CT, these object codes will be triggered by changing the “EMPL Class” field in “Job Info” tab to “CC”. 
      • More information on the appropriate use of overload and the approval process can be found in the Faculty Compensation Policy and Faculty Compensation Procedures.  

 

HR (Human Resources) and Payroll Updates: 

  • Fall 2023 Payroll Deadlines 
    • Fall Graduate Students 
      • Smart-HR Deadlines – SmartHR submitted to B.O. by Friday, June 30th 
      • Payroll Deadline – Friday, July 14th
      • Please note: since 2024 is a leap year, the end date for an academic year appointment will be 5/21/24 (instead of the usual 5/22) 
    • Adjunct Faculty 
      • PageUp Deadline 
        • University Deadline: was Friday, May 26th  
      • Smart-HR Deadline  
        • Business Office Deadline: Wednesday, July 19th 
        • University Deadline: Friday, July 28th  

  

  • Graduate Assistant Payroll 
    • Graduate School Timely Topics – see the attached email 
      • Thursday June 1st at 1pm – Preparing for Fall: Graduate Assistant Payroll Procedures 
    • NEW Graduate Employee Union (GEU) contract – IMPORTANT UPDATE: 
      • Continuing Fall Graduate Assistant Offer Letters need to be sent to students by June 1st   
      • Supplemental Description of Duties – Due at time of Entry into Smart-HR 
    • Grad Payroll 

  

  • Wage Increases   – effective June 1, 2023 
    • Adjunct Faculty (see attached email) 
      • Effective August 23, 2023, per AAUP Contract Article 19.7, the following updates will be in effect: 
        • Adjunct faculty per credit minimum rate is $1,973.  
        • Adjuncts who have worked more than four semesters of continuous employment must minimally earn the 2% increased per credit rate of $2,012.46. 
        • Adjuncts who have worked more than twelve semesters of continuous employment must minimally earn the 3% increased per credit rate of $2,032.19. 
      • The updated rates for adjunct faculty can be found on the Special Payroll Information webpage, in the Compensation section. Any adjunct faculty hire requests for the Fall 2023 semester that are submitted with the old rates will be updated by the Special Payroll team prior to approval of the hire request. 
    • Special Payroll and Student Employees 
      • Connecticut State Minimum Wage increases to $15 per hour 

 

CAHNR Internal Professional Development Opportunities:  

The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and offer training, that will help the CAHNR community grow. Workshops and training will focus on fostering employee understanding and abilities in both hard and soft skills, such as in communication, HR/Payroll competency, and creativity.  

As Professional Development Opportunities are finalized, they will be listed on our website here. Please be sure to check regularly for new learning opportunities and other about upcoming events.  

  

  • CAHNR Connection
    • Wednesday, June 14th – from 11:00 AM to 1:30 PM, Ratcliffe Hicks Arena 
      • Staff are invited for the inaugural CAHNR Connection event for fun-filled afternoon of professional development, networking, and food. 

 

  • Business Office Open Hour  
    • Thursday, June 18th – from 12:00PM – 1:00PM, Young 209 with a virtual option   
      • In June the Business Office will host “Office Hours” 
      • This hour will be left open and available for any topic and/or questions. 
      • Please feel free to email us at CAHNRBO@uconn.edu if you have any questions about the upcoming session, or if you have anything you would like to know more about 

 

Shout Out: 

  • Good Luck:  
    • Victoria Lowther (KINS) 
    • Erica Maclean (Dean’s Office) 

May 2023 Newsletter

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May 2023 Newsletter 

  

Fiscal Updates: 

 FY23 Fiscal Year End 

  • FY23 University Year-End Deadlines 
      • Payroll Funding Changes – Wed, May 24th 
      • Financial Processing (DI, GLT, TF, ST, BA, SSBA) – Wed, June 14th 
      • Foundation Reimbursement (RFD) – Wed, June 14th 
    • Foundation Reimbursement
      • Reconciliation process – the BO will be directly processing RFDs for the departments that have an arrangement with us 
      • For the departments that would like to utilize the BO for this process, please reach out to cahnrbo@uconn.edu  

      Payroll Pre-encumbrances 

      • Summer 2023: May 1st Faculty report will reflect encumbrances for all summer payroll (faculty and graduate students) against Grant/Contract accounts.  This is applicable to any Payroll between 5/23/2023 – 8/22/2023  
      • FY24: for non-summer payroll’s with an end date in FY24, the Business Office will continue to pre-encumbering on Grant/Contract accounts 
      • For the following payroll types: Regular and Special Payroll appointments  

      Procurement Updates 

      • Reminder – after a PO has been established, the invoice referencing the PO # will need to be sent to apinvoices@uconn.edu for the payment request to be initiated 
      • FY24 Blanket Order (see attached email) 
      • Two items to remember when submitting you FY24 Blanket Orders: 
      • Accounting Date 
      • Reference to last year PO in the cart name 
      • For any Software renewals, please contact Elaine Dumas– even if you are not ready to submit the requisition into HuskyBuy  – her team assist in navigating with this process 

         

      HR (Human Resources) and Payroll Updates: 

      Fall 2023 Payroll Deadlines 

      • Fall Graduate Students 
        • Smart-HR Deadlines – SmartHR submitted to B.O. by Friday, June 30th  
        • Payroll Deadline – Friday, July 14th  
      • Adjunct Faculty 
        • PageUp Deadline 
          • Business Office Deadline: Wednesday, May 17th  
          • University Deadline: Friday, May 26th  
      • Smart-HR Deadline  
        • Business Office Deadline: Wednesday, July 19th 
        • University Deadline: Friday, July 28th  =

      Graduate Assistant Payroll 

        • Thursday, May 18th at 11am – Graduate Admissions Cycle 2022 – 2023 Debrief   
        • Thursday June 1st at 1pm – Preparing for Fall: Graduate Assistant Payroll Procedures 
      • NEW Graduate Employee Union (GEU) contract – IMPORTANT UPDATE: 
        • Continuing Fall Graduate Assistant Offer Letters need to be sent to students by June 1st   
        • Supplemental Description of Duties – Due at time of Entry into Smart-HR 

       

      Wage Increases   – effective June 1, 2023 

      • Adjunct Faculty (see attached email) 
        • Effective August 23, 2023, per AAUP Contract Article 19.7, the following updates will be in effect: 
          • Adjunct faculty per credit minimum rate is $1,973.  
          • Adjuncts who have worked more than four semesters of continuous employment must minimally earn the 2% increased per credit rate of $2,012.46. 
          • Adjuncts who have worked more than twelve semesters of continuous employment must minimally earn the 3% increased per credit rate of $2,032.19. 
        • The updated rates for adjunct faculty can be found on the Special Payroll Information webpage, in the Compensation section. Any adjunct faculty hire requests for the Fall 2023 semester that are submitted with the old rates will be updated by the Special Payroll team prior to approval of the hire request. 
      • Special Payroll and Student Employees 
        • Connecticut State Minimum Wage increases to $15 per hour  

       

      CAHNR Internal Professional Development Opportunities:  

          

      The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and offer training, that will help the CAHNR community grow. Workshops and training will focus on fostering employee understanding and abilities in both hard and soft skills, such as in communication, HR/Payroll competency, and creativity.  

      As Professional Development Opportunities are finalized, they will be listed on our website here. Please be sure to check regularly for new learning opportunities and other about upcoming events.  

      • Business Office Open Hour  
        • Thursday, May 18th – from 12:00PM – 1:00PM, Young 209 with a virtual option   
        • In May the Business Office will host “Office Hours” 
        • This hour will be left open and available for any topic and/or questions. 
        • Please feel free to email us at CAHNRBO@uconn.edu if you have any questions about the upcoming session, or if you have anything you would like to know more about  

       

      Shout Out: 

      •  Welcome:  
        • Matilda “Tilly” Murray, Administrative Program Support 3, PSLA 

      April 2023 Newsletter

      Posted on by

      April 2023 Newsletter 

        

      Fiscal Updates: 

      • FY23 Fiscal Year End 
        • Starting the first Monday April 3rd through the end of fiscal year 2023, the Business Office will be distributing weekly financial reports related to year end close. The report will include the following: 
          • 2.5% Carry Forward – Academic Units and Extension Storrs 
          • 2L Balances “Use it or Lose it” – all units 
          • Org fund balance Report – all units 
          • TA/Adjunct Compensation Report – Academic Units only 
          • GA Hold Account Report – Academic Units only 
          • Continuation Account Report – all units 
          • Open Encumbrance Report – all units 
          • Pending E-doc Report – all units 
        • FY23 University Year-End Deadlines 
      • 2023 Faculty Summer   
        • The Business Office will be processing summer faculty salary against any grant/contract, start-up, and/or any other salary commitments from the Dean’s Office  
          • Departments will continue to be responsible for processing non-grant summer payrolls  
          • This process will begin in early March and continue through April 12th, which is the B.O. Deadline for Summer Payroll with an effective date of 5/23/2023  
        • 9- & 10-month appointments  
          • It is our understanding at this point that OVPR will continue to fund one week of summer for 9- and 10-month faculty who are supported 100% by Sponsored Projects  
        • 11-month appointments  
          • The B.O will work with faculty to process the summer hire  
          • This will include the PageUp Request, Dual Employment form, and the Smart-HR Transaction   
      • Summer Payroll Pre-encumbrances
        • Similar to Fall and Spring GA pre-encumbrance, the B.O. will be pre-encumbering salary and fringe for FY24 (starting 6/16/23 onwards) for the following payroll types:   
          • Summer Grads, Faculty Summer, and other Special Payroll appointments on grant accounts 
      • Procurement Updates 
        • FY24 Blanket Order (see attached email) 
          • Two items to remember when submitting you FY24 Blanket Orders: 
            • Accounting Date 
            • Reference to last year PO in the cart name 
        • For any Software renewals, please contact Elaine Dumas– even if you are not ready to submit the requisition into HuskyBuy  – her team assist in navigating with this process 
      • Concur Updates 
        • Q&A with Crystal from Anthony Travel – April 18th 10: 
          • CAHNR and CLAS are collaborating and have organized time to discuss any travel booking questions 
          • If you would like to attend this Q&A, please email the Business Office (CAHNRBO@uconn.edu) 
          • Questions may also be sent in advance to the CAHNR Business Office  
      • Post Award Updates 
        • Notes form March 2023 SPA meeting: 
          • Foreign Travel on Grants – Best Practices 
            • Review terms and conditions of sponsored award to check if pre-approval is required for international travel – regardless of if it is included in the proposed budget 
            • Utilize Anthony Travel when booking flights using Federal Funding 
            • This helps to ensure compliance with the ‘Fly America Act’  
            • If traveler books travel on their own, they are still responsible for ensuring ‘Fly America Act’ compliance 

         

      HR (Human Resources) and Payroll Updates: 

      • Graduate Assistant Payroll 
        • Graduate School Timely Topics – see the attached email 
          • Thursday, April 13 at 1pm – Workflow and Tools When Recruiting & Hiring GAs for Non-Academic units  
        • NEW Graduate Employee Union (GEU) contract  – IMPORTANT UPDATE: 
          • New Graduate Assistant Offer Letters needed to be sent to students by April 1st 
          • Continuing Fall Graduate Assistant Offer Letters need to be sent to students by June 1st   
        • Summer Graduate Smart-HR Deadlines – SmartHR submitted to B.O. by April 12th  
          • Processing deadlines for those with an effective date of 5/23/2023  
            • Smart-HR Transactions in CORE need to be submitted by Wednesday, April 12th for timely approval by the B.O. to ensure student receive their first paycheck in a timely manner 
            • Any transactions submitted late will result in a delayed payment to the student 
      • Wage Increases   – effective June 1, 2023 
        • Adjunct Faculty (see attached email) 
          • Effective August 23, 2023, per AAUP Contract Article 19.7, the following updates will be in effect: 
            • Adjunct faculty per credit minimum rate is $1,973.  
            • Adjuncts who have worked more than four semesters of continuous employment must minimally earn the 2% increased per credit rate of $2,012.46. 
            • Adjuncts who have worked more than twelve semesters of continuous employment must minimally earn the 3% increased per credit rate of $2,032.19. 
          • The updated rates for adjunct faculty can be found on the Special Payroll Information webpage, in the Compensation section. Any adjunct faculty hire requests for the Fall 2023 semester that are submitted with the old rates will be updated by the Special Payroll team prior to approval of the hire request. 
        • Special Payroll and Student Employees 
          • Connecticut State Minimum Wage increases to $15 per hour 

       

      CAHNR Internal Professional Development Opportunities:  

      The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and offer training, that will help the CAHNR community grow. Workshops and training will focus on fostering employee understanding and abilities in both hard and soft skills, such as in communication, HR/Payroll competency, and creativity.  

      As Professional Development Opportunities are finalized, they will be listed on our website here. Please be sure to check regularly for new learning opportunities and other about upcoming events.  

      • Business Office Open Hour  
        • Thursday, April 20th – from 12:00PM – 1:00PM, Young 209 with a virtual option  
        • In April we will review Graduate Payroll for the Fall 2023 semester 
        • Please feel free to email us at CAHNRBO@uconn.edu if you have any questions about the upcoming session, or if you have anything you would like to know more about  
      • Staff Advisory Council Presents: Professional Development Session on Ignite Your Creativity  
        • Wednesday, April 26th from 2:30PM to 1:00 PM, Location TBD 
        • Dr. Nora Madjar from the School of Business will be a guest speaker   
        • Please see the attached email for more information.  
        • Be sure to RSVP by April 7th    

       

      Shout Out: 

      • Welcome:  
        • Ann-Marie Grimason, Administrative Program Support 3, AHS 
        • Chante King, Administrative Program Support 3, NRE 
        • Gina Abarno, Administrative Program Support 2, PVS CVMDL 
      • Farewells:  
        • Good Luck: Edward Harris, Financial Analyst 1, CAHNR BO 

      March 2023 Newsletter

      Posted on by

      March 2023 Newsletter 

      Fiscal Updates: 

      • 2023 Faculty Summer  
        • The Business Office will be processing summer faculty salary against any grant/contract, start-up, and/or any other salary commitments from the Dean’s Office 
          • Departments will continue to be responsible for processing non-grant summer payrolls 
          • This process will begin in early March and continue through April 12th, which is the B.O. Deadline for Summer Payroll with an effective date of 5/23/2023 
        • 9- & 10-month appointments 
          • It is our understanding at this point that OVPR will continue to fund one week of summer for 9- and 10-month faculty who are supported 100% by Sponsored Projects 
        • 11-month appointments 
          • The B.O will work with faculty to process the summer hire 
          • This will include the PageUp Request, Dual Employment form, and the Smart-HR Transaction  
        • Summer Pre-encumbrances: Similar to Fall and Spring GA pre-encumbrance, the B.O. will be pre-encumbering salary and fringe for FY24 (starting 6/16/23 onwards) for the following payroll types:  
          • Summer Grads, Faculty Summer, and other Special Payroll appointments on grant accounts 

         

      HR (Human Resources) and Payroll Updates: 

      • Graduate Assistant Payroll  
        • Graduate School Timely Topics – See the attachment for the Spring 2023 Topics  
          • Thursday, March 2 at 1pm – Neurodiversity and the Advisor/Advisee Relationship 
          • Thursday, March 9 at 11am – Supervising Graduate Assistants 
          • Thursday, April 13 at 1pm – Workflow and Tools When Recruiting & Hiring GAs for Non-Academic units 
        • NEW Graduate Employee Union (GEU) contract  
          • Changes/updates to the GEU contract took effect: July 1, 2022 through June 30, 2026 
          • IMPORTANT UPDATE: Grads continuing into next AY – need to be notified by June 1st (previous years were due by June 15th) 
        • Summer Graduate Page Up and CORE Smart-HR Payroll Deadlines  
          • For those looking to compensate or hire any graduate student over the summer (5/23-8/22) please make note of the following processing deadlines  
            • Offers submitted in Page Up, need to be completed by Friday, March 3rd for timely approval by the B.O.  
            • Smart-HR Transactions in CORE need to be completed by Wednesday, April 12th for timely approval by the B.O.   
          • The B.O. cannot guarantee timely review and approval for May 23rd hires that have not been submitted by April 12th in CORE. Submission of transactions after this deadline may result in a delayed first payment 
      • Wage Increases  
        • Connecticut State Minimum Wage increases to $15 per hour – Effective June 1, 2023
          • This impacts all employees including Special Payroll and Student Workers
        • Post-Doctoral Fellow Stipends – NIH Increased minimums (see attached email) 
          • New minimums effective for new or continuing – Effective February 3, 2023 
      • PageUp Trainings   
        • Regular Payroll   
          • March 6th at 9am to 12 noon (Register)   
          • April 19th at 9am to 12 noon (Register)  
        • Special Payroll   

       

      CAHNR Internal Professional Development Opportunities:   

      The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and offer training, that will help the CAHNR community grow. Workshops and training will focus on fostering employee understanding and abilities in both hard and soft skills, such as in communication, HR/Payroll competency, and creativity. 

      As Professional Development Opportunities are finalized, they will be listed on our website here. Please be sure to check regularly for new learning opportunities and other about upcoming events. 

       

      • Business Office Open Hour 
        • Due to feedback recently received at the last CAHNR Admin Meeting we will be moving this meeting from the 3rd Wednesday of every month, to the 3rd Thursday of every month from 12:00PM – 1:00PM.  The goal will remain where these sessions are offered in person with a virtual option.   
        • Thursday, March 16th – from 12:00PM – 1:00PM, Young 209 with a virtual option  
          • Please note the day has changed from Wednesday to Thursday due to the CAHNR Department Budget Hearing Schedule 
          • In March, we will discuss:   
            • Fiscal Year End Prep 
            • Weekly reports and how to read them 
            • What we expect 
            • What to expect from us 
          • Please feel free to email us at CAHNRBO@uconn.edu if you have any questions about the upcoming session, or if you have anything you would like to know more about 
      • Purchasing Training 
        • Wednesday, March 29th from 9:30 AM to 11:00 AM.  
        • CLAS, CAHNR, and Neag are joining forces to offer a combined Purchasing and Husky Buy Overview Training Opportunity 
          • If you would like to attend this training session, please email the CAHNR Business Office: cahnrbo@uconn.edu  
      • Staff Advisory Council Presents: Professional Development Session on Ignite Your Creativity 
        • Wednesday, April 26th from 2:30PM to 1:00 PM, IPB 317 
        • Dr. Nora Madjar from the School of Business will be a guest speaker  
        • Please see the attached email for more information. 
        • Be sure to RSVP by April 7th  

      Shout Out: 

      • Welcome:  
        • Alison St. Pierre, Administrative Program Support 1, ARE 

      February 2023 Newsletter

      Posted on by

      February 2023 Newsletter 

        

      Fiscal Updates: 

      • Department 4-L Revenue Accounts 
        • To prepare for FY23 year end, the Business Office will be adjusting the balances on all department 4-L revenue-based accounts to reflect actual revenue received to date vs. projected annual revenue  
        • Budgets will be adjusted on a weekly basis to reflect any additional revenue received 
        • This process will occur in January.  Therefore, when you view available balances in KFS (Kuali Financial System) they will be reflective of actual available funding 
        • This will also reflect in the monthly reports that will batch on February 1st  
      • Summer 2023 Faculty Payrolls 
        • The Business Office will be processing summer faculty salary against any grant/contract, start-up, and/or any other salary commitments from the Dean’s Office 
          • Departments will continue to be responsible for processing non-grant summer payrolls 
          • This process will begin in early March and continue through April 12th, which is the B.O. Deadline for Summer Payroll with an effective date of 5/23/2023 
        • 9- & 10-month appointments 
          • It is our understanding at this point that OVPR will continue to fund one week of summer for 9- and 10-month faculty who are supported 100% by Sponsored Projects 
        • 11-month appointments 
          • The B.O will work with faculty to process the summer hire 
          • This will include the PageUp Request, Dual Employment form, and the Smart-HR Transaction  
        • Summer Pre-encumbrances: Similar to Fall and Spring GA pre-encumbrance, the B.O. will be pre-encumbering salary and fringe for FY24 (starting 6/16/23 onwards) for the following payroll types:  
          • Summer Grads, Faculty Summer, and other Special Payroll appointments on grant accounts 

        

      HR (Human Resources) and Payroll Updates: 

      Graduate Assistant Payroll 

      • Graduate School Timely Topics – See the attachment for the Spring 2023 Topics 
        • Thursday, February 2 at 1pm – Advising and Mentoring Historically Excluded or Racially Oppressed Graduate Students 
        • Thursday, February 16 at 11am – Community Engaged Scholarship 
        • Thursday, February 23 at 11am – Graduate Students and Special Payroll 
      • Updated Graduate Assistant Offer Letter Templates – See the attachment for the announcement of the new templates 
        • Located on HR’s website under offer letters, Graduate Assistants, the new slimmed down templates have been created: 
          • Graduate Assistant Offer Letter Template (new or reappointments regardless of semester start) 
          • Graduate Assistant Mid-Appointment FTE or Stipend Level Change Template 
          • Remember to complete and attach the appropriate Supplemental Description of Duties for all GA letters 
      • Summer Graduate Page Up and CORE Smart-HR Payroll Deadlines 
        • For those looking to compensate or hire any graduate student over the summer (5/23-8/22) please make note of the following processing deadlines 
          • Offers submitted in Page Up, need to be completed by Friday, March 3rd for timely approval by the B.O. 
          • Smart-HR Transactions in CORE need to be completed by Wednesday, April 12th for timely approval by the B.O.  
          • The B.O. cannot guarantee timely review and approval for May 23rd hires that have not been submitted by April 12th in CORE. Submission of transactions after this deadline may result in a delayed first payment 

        

      CAHNR Internal Professional Development Opportunities: 

      The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and offer training, that will help the CAHNR community grow. Workshops and training will focus on fostering employee understanding and abilities in both hard and soft skills, such as in communication, HR/Payroll competency, and creativity. 

      As Professional Development Opportunities are finalized, they will be listed on our website here. Please be sure to check regularly for new learning opportunities and other about upcoming events. 

      • Business Office Open Hour  
        • Thursday, February 16th – from 12:00PM – 1:00PM, Young 209 with a virtual option  
          • Please note the day has changed from Wednesday to Thursday due to the CAHNR Department Budget Hearing Schedule 
        • In February’s Business Office Open Hour, we will be chatting about:   
          • Fiscal Officer Role 
          • KFS and WebFocus Tips and Tricks 
          • Grant Management 
        • Please feel free to email us at CAHNRBO@uconn.edu if you have any questions about the upcoming session, or if you have anything you would like to know more about 
      • Purchasing Training 
        • CLAS and CAHNR are joining forces to offer a combined Purchasing and Husky Buy Overview Training Opportunity 
        • The tentative date for this training is: 
        • Tuesday, March 28th OR Wednesday, March 29th, whichever day is chosen it will be offered from 9:30 AM to 11:00 AM. 
        • Once a date has been confirmed, another communication will be distributed, and the location of the training will be provided 
      • Staff Advisory Council Presents: Professional Development Session on Work-Life Balance 
        • Thursday, February 23rd from 12:00PM to 1:00 PM 
        • Dr. Singe from the Department of Kinesiology will be a guest speaker  
        • Please see the attached email for more information. 
        • Be sure to RSVP by Feb 6th  

      January 2023 Newsletter

      Posted on by

      January 2023 Newsletter 

      Welcome to 2023!  

      2022 brought many changes.  We said farewell to several colleagues and welcomed new ones.  As the CAHNR community continues to evolve and grow, I am looking forward to working with all of you in 2023.     

      Happy New Year! 

      Fiscal Updates: 

      • Department 4-L Revenue Accounts 
        • To prepare for FY23 year end, the Business Office will be adjusting the balances on all department 4-L revenue-based accounts to reflect actual revenue received to date vs. projected annual revenue  
        • Budgets will be adjusted on a weekly basis to reflect any additional revenue received 
        • This process will occur in January.  Therefore, when you view available balances in KFS (Kuali Financial System) they will be reflective of actual available funding. 
        • This will also reflect in the monthly reports that will batch on February 1st  
      • Spring Payroll Pre-Encumbrance   
        • Similar to the Fall Grad pre-encumbrance load, the B.O. will be pre-encumbering PA’s that cross into the 2023 calendar year for the following payroll types:  
          • Adjunct on 2Ls  
          • Grads – all accounts  
          • Post-doc – grant accounts  
          • Special Payroll and regular payroll on grant accounts that crosses fiscal years 

       

      HR and Payroll Updates: 

      • Regular Payroll Continuation Letters 
        • Effective January 1, 2023, all Regular Payroll Continuation Letters must contain an annual salary 
        • Offer Letter Templates for Articles 13, 24, 26 (NTT positions) are available 
      • Grad Payroll 
        • To expand the options available to departments to distribute and manage Supplemental Description of Duties forms each semester, we are exploring an online version of the Supplemental Description of Duties form through Kuali Build that could be used by all departments. Paper forms or department-specific templates could still be used—this would just be one more option available to you. 
        • See attached email for additional information from Megan Petsa (email dated 12/9/2022) 
      • PageUp Updates 
        • Email from Provost About new PageUp request 
          • The Provost’s Office has recently announced a process change related to certain professional staff and special payroll hires.  This change is to align with other university divisions that require review and approval from the President’s Personnel Miscellaneous Review Committee (PMRC).  
          • The following transactions will require a justification for additional review and approval:                  
            • Special Payroll – ‘NEW’ Administrative Titles 
              • An administrative position that is not considered a continuation of a previous appointment  
              • An administrative appointment that is not entirely funded through sponsored research  
            • UCPEA – ‘NEW’ position 
              • A position that is not refilling a vacancy 
                • Please work with Alicia Huckle in the B.O on appropriate justification 
              • A position that is not entirely funded through sponsored research 
      • PageUp Trainings  
        • Regular Payroll  
          • January 24, 2023 from 9am to 12pm (Register) 
        • Special Payroll  

       

      CAHNR Internal Professional Development Opportunities:  

      The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and trainings that help the CAHNR community grow their understanding and abilities of both hard and soft skills, such as communications, HR/payroll, and creativity.   

      Professional development opportunities will be listed on this site as they are finalized. Check back regularly to learn about upcoming events.   

      Additional training opportunities can be found: https://cahnr.uconn.edu/faculty-and-staff-resources/professional-development/   

       

      • Business Office Open Hour  
        • Wednesday, January 18th from 12:00PM – 1:00PM, Young 209 w/ Virtual option  
        • The Business Office will be hosting another open hour.  Tentative topics will include:   
          • Get to know the Business Office Staff 
          • When to contact the Business Office 
        • Our goal is to have open hours on the 3rd Wednesday of every month moving forward 
        • If you would like to attend, please email the CAHNRBO and we will add your name to the invite  
        • For recommendations on future topics, please submit suggestion to the CAHNRBO or use our anonymous form (https://businessoffice.cahnr.uconn.edu/admin-meeting-questions-2/) 
      • COMING SOON –Foundation FELIX Training 
        • TBD 
        • The Business Office will once again coordinate training with UConn Foundation to demonstrate the Foundation Felix system.   
          • This system provides helpful account information about the fund, any restrictions, real time balance, etc.  

      Shout Out: 

      • Welcome:  
        • Amanda Masztal, Administrative Program Support 3, CAHNR BO – HR/Payroll 
        • Eileen Underwood, Administrative Program Support 2, Academic Programs 

      December 2022 Newsletter

      Posted on by

      December 2022 Newsletter 

      In Fond Memory:  

      Sadly, we lost a valued member of the CAHNR community and the administrative team. Nicole Gabelman passed away unexpectedly on November 16th.  Nicole was extremely dedicated and hard-working, and she displayed an extraordinary commitment to PSLA, as well as the college. In addition to her willingness to support CAHNR’s mission, Nicole brought joy and laughter to interactions with her colleagues. Our deepest sympathies go to Nicole’s family and friends during this time of loss. 

       

      Fiscal Reminders: 

      • Budget Construction (BC)   
        • BC will not occur in FY24 and likely moving forward  
        • The Business Office will manage the FY24 budget load as done in past fiscal years  
      • Spring Payroll Pre-Encumbrance   
        • Similar to the Fall Grad pre-encumbrance load, the B.O. will be pre-encumbering PA that cross into the 2023 calendar year for the following payroll types:  
          • Adjunct on 2Ls  
          • Grads – all accounts  
          • Post-doc – grant accounts  
          • Special Payroll and regular payroll on grant accounts that crosses fiscal years 
      • Faculty Compensation Policy 

                 https://policy.uconn.edu/2011/05/24/extra-compensation-for-full-time-faculty-in-aaup-policy-on/ 

        • Provost has updated the policy on Nov 11th:  
        • Please note 
          • Overload Pay – may be appropriate for activities including, but not limited to, teaching during winter or May intercession, online course development sponsored by CETL, outreach, performance, or academic/student support 
            • Should not exceed 25% of the twelve-month equivalent of annual salary each year 
      • UBS Reminders 
        • With the Holiday Season approaching some vendors may provide reduced pricing 
          • Please be mindful of when items must be procured and allow ample time for processing (especially orders greater than $10k) 
        • Please allow ample time for processing when looking to procure items for the start of the Spring 2023 semester 
        • Huskybuy – as part of the maintenance update, there was a slight change in the user interface.  The Actions Menu, where you would perform tasks such as Approve, Reject or Return documents has moved closer to where the current action buttons are already located, represented by “3 dots”  
        • Staffing Updates within UBS 
          • Elaine Dumas, Category Manager for the Technology Team 
          • Alyssa Wojcik – Travel Services Support Specialist 
      • New CAHNR Email Address for Reports 

               CAHNR_Reports@uconn.edu  

        • Starting December 1st reports will be sent from the new CAHNR_Reports@uconn.edu email address.   
        • This email address will be used specifically for report distribution 
        • Any question regarding information within the reports should still be directed to the CAHNRBO@uconn.edu email address 

       

      HR and Payroll Reminders: 

      • Spring 2023 GA Deadlines  
        • Smart-HR  – BO Deadline – December 2, 2022  
          • University Deadline for Spring 2023 GA PA’s – December 16, 2022  
          • Attachments:  
            • REQUIRED: Offer Letter (OL)    
            • RECOMMENDED: Supplemental Description of Duties (SDD) * not required at time of submission, but will expedite the approval process (if not attached to Smart-HR email to Payroll GA coordinator)  
          • Comments section: DEPT, Employee Name, Employee #, transaction description, and effective dates 
      • Spring 2023 Adjunct Deadlines  
        • Smart-HR – BO Deadline – December 12, 2022  
          • University Deadline for Spring 2023 Adjunct PA’s – December 27, 2022 
          • Attachments:  
            • REQUIRED: Offer Letter (OL)    
          • Comments section: DEPT, Employee Name, Employee #, transaction description, and effective dates 
      • PageUp Trainings  
        • Regular Payroll  
          • December 14, 2022 from 9am to 12pm (Register)  
          • January 24, 2023 from 9am to 12pm (Register) 
        • Special Payroll  
      • Special Payroll Updates 
        • Special Payroll Manual – Human Resources has updated the Special Payroll Manual to reflect the most recent Policy on Re-Employed Retirees, as well as the AAUP and GEU-UAW contracts.  

       

       

      CAHNR Internal Professional Development Opportunities: 

      The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and trainings that help the CAHNR community grow their understanding and abilities of both hard and soft skills, such as communications, HR/payroll, and creativity.   

      Professional development opportunities will be listed on this site as they are finalized. Check back regularly to learn about upcoming events.   

      Additional training opportunities can be found: https://cahnr.uconn.edu/faculty-and-staff-resources/professional-development/  

      • Business Office Open Hour  
        • Wednesday, December 21st from 12:00PM – 1:00PM, Young 209 w/ Virtual option  
        • The Business Office will be hosting another open hour.  December’s topics include:   
          • Classification of Object codes 
          • Appropriate accounts for revenue 
          • Account Attributes 
          • TF vs. GLT 
        • Our goal is to have open hours on the 3rd Wednesday of every month moving forward 
        • If you would like to attend, please email the CAHNRBO and we will add your name to the invite  
        • For recommendations on future topics, please submit suggestion to the CAHNRBO or use our anonymous form (https://businessoffice.cahnr.uconn.edu/admin-meeting-questions-2/) 
      • COMING SOON –Foundation FELIX Training 
        • TBD 
        • The Business Office will once again coordinate training with UConn Foundation to demonstrate the Foundation Felix system.   
        • This system provides helpful account information about the fund, any restrictions, real time balance, etc.   

      Shout Out: 

      • Welcome:  
        • Jamie Williams, Financial Assistant 1, CAHNR Business Office 
      • Farewells:  
        • Good Luck: Sarah Reichle, Administrative Program Support 1, ARE 

      November 2022 Newsletter

      Posted on by

      November 2022 Newsletter 

       Fiscal Reminders: 

      • Budget Construction (BC)  
        • BC will not occur in FY24 and likely moving forward 
        • The Business Office will manage the FY24 budget load as done in past fiscal years 
      • Spring Payroll Pre-Encumbrance  
        • Similar to the Fall Grad pre-encumbrance load, the B.O. will be pre-encumbering PA that cross into the 2023 calendar year for the following payroll types: 
          • Adjunct on 2Ls 
          • Grads – all accounts 
          • Post-doc – grant accounts 
          • Special Payroll and regular payroll on grant accounts that crosses fiscal years 
      • Federal Accounts (Smith Lever, SAES Capacity) – REMINDER from previous months 
        • FY22 Accounts  
          • will remain open through 11/30/22 for expenses incurred by 9/30/22  
            • After November 30th, no additional transactions will be allowed on these accounts 
          • On December 1st the BO will begin the FY22 close out process 
          • Please monitor your continuation accounts for timely cost transfer submission 
            • Please contact the BO if you need any assistance 
        • FY23 Accounts  
          • New Federal Fiscal Year (FFY) opened on 10/1/2022 (FFY23) 
          • Your department budget was identified in your FY23 Dept. Budget Hearing Letter from the Dean  
          • *Reminder: Every expense must be categorized in 1 or more of the 5 areas strategic areas by the utilization of sub-accounts (only exception is Regular Payroll) – specific to Smith Lever accounts only  
            • Sub-Accounts 
              • Climate (CLIM) 
              • Food (FOOD) 
              • Health (HLTH) 
              • Landscapes (LAND) 
              • Misc. (MISC)  
          • Sub-account report          
            • Runs bi-weekly on Fridays – please review regularly and make sure all expenses are tied to one or more critical area(s) 
      • Purchasing Reminders 
        • With the Holiday Season approaching some vendors may provide reduced pricing 
          • Please be mindful of when items must be procured and allow ample time for processing (especially orders greater than $10k) 

       

      HR and Payroll Reminders: 

      • Spring 2023 Adjunct Deadlines 
        • PageUp – End of October 2022 
        • Smart-HR – BO Deadline – December 13, 2022 
          • University Deadline for Spring 2023 Adjunct PA’s is December 27, 2022 
          • Attachments: 
            • REQUIRED: Offer Letter (OL)   
            • Comments section: DEPT, Employee Name, Employee #, transaction description, and effective dates 
      • Spring 2023 GA Deadlines 
        • Smart-HR  – BO Deadline – December 2, 2022 
          • University Deadline for Spring 2023 GA PA’s December 16, 2022 
          • Attachments: 
            • REQUIRED: Offer Letter (OL)   
            • RECOMMENDED: Supplemental Description of Duties (SDD) * not required at time of submission, but will expedite the approval process (if not attached to Smart-HR email to Payroll GA coordinator) 
          • Comments section: DEPT, Employee Name, Employee #, transaction description, and effective dates 
      • Special Payroll Processing Deadlines 
        • Processing deadlines are available on the Special Payroll Information website:  Special Payroll Information | Human Resources (uconn.edu) 
        • Special Payroll hire requests must be approved by HR in PageUp before a department is able to submit a SmartHR transaction 
          • It may take up to 4-6 weeks for a hire request to be fully approved  
        • Late submissions risk a delayed first paycheck for the employee and pose risk to the University if any employee begins working without a completed I-9 on file. 
        • The request to hire on Special Payroll must receive final approval from HR ten (10) business days prior to the scheduled start date.  
          • If less than 10 business days from HR approval, HR will either update the request directly or return the request to the hiring department to make necessary changes and resubmit through the approval workflow. 
          • Requiring 10 business days provides adequate time for candidates to complete or comply with:  
            • Criminal Background Check (if applicable) 
            • Retirement Election (if applicable) 
            • I-9 Form 
      • PageUp Trainings 
        • Regular Payroll 
          • November 7 from 9am to 12pm (Register) 
        • Special Payroll 

       

      CAHNR Internal Professional Development Opportunities:   

      The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and trainings that help the CAHNR community grow their understanding and abilities of both hard and soft skills, such as communications, HR/payroll, and creativity.   

      Professional development opportunities will be listed on this site as they are finalized. Check back regularly to learn about upcoming events.   

      Additional training opportunities can be found: https://cahnr.uconn.edu/faculty-and-staff-resources/professional-development/  

       

      • Business Office Open Hour 
        • Wednesday, November 16th from 12:00PM – 1:00PM, Young 209 w/ Virtual option 
        • The Business Office will be hosting an open hour to review some helpful tips and tricks.  Items include:  
          • Fiscal vs. Project account and what it means  
          • Helpful Screens in KFS 
          • How to look up an employee number 
        • If you would like to attend, please email the CAHNRBO and we will add your name to the invite 
      • COMING SOON –Foundation FELIX Training 
        • TBD 
        • The Business Office will once again coordinate training with UConn Foundation to demonstrate the Foundation Felix system.   
          • This system provides helpful account information about the fund, any restrictions, real time balance, etc.   

       

       Shout Out: 

      • Welcome:  
        • Edward Harris, Financial Analyst 1, CAHNR Business Office 
        • Joshua Duvall, Administrative Program Support 1, NUSC 
        • Kaylee Carlisle, Educational Program Assistant 1, EXT – HTFD 
        • Lindsay Polhemus, Administrative Program Support 1 – AHS 
      • Farewells:  
        • Good Luck:  
          • Dana Foster, Administrative Program Support 4, Dean’s Business Office 
          • Chelsea Lebron, Administrative Program Support 3, NRE 

      October 2022 Newsletter

      Posted on by

      October 2022 Newsletter 

        

      Fiscal Reminders:    

      • Dept. Search Expense Account  
        • Dean will provide an allocation of $8k per search 
          • This includes post-hiring relocation costs 
        • The Business Office internally monitors each search budget via sub-accounts

       

      • Federal Accounts (Smith Lever, SAES Capacity) – REMINDER from previous months 
        • FY22 Accounts  
          • will remain open through 11/30/22 for expenses incurred by 9/30/22  
            • Please avoid last minute spending 
            • After November 30th, no additional transactions will be allowed on these accounts 
          • On December 1st the BO will begin the FY22 close out process 
          • Please monitor your continuation accounts for timely cost transfer submission 
            • Please contact the BO if you need any assistance 
        • FY23 Accounts  
          • New Federal Fiscal Year (FFY) opens on 10/1/2022 (FFY23) 
          • Your department budget was identified in your FY23 Dept. Budget Hearing Letter from the Dean  
          • *Reminder: Every expense must be categorized in 1 or more of the 5 areas strategic areas by the utilization of sub-accounts (only exception is Regular Payroll) – specific to Smith Lever accounts only  
            • Sub-Accounts 
              • Climate (CLIM) 
              • Food (FOOD) 
              • Health (HLTH) 
              • Landscapes (LAND) 
              • Misc. (MISC)  
          • Communication regarding your units FY23 account number will be forthcoming   

       

      • From the Bursar’s Office: Accounts Receivable KFS Training Videos (new!) 

                These KFS video walkthroughs are intended to make invoicing in KFS an easier process for departments at UConn. 

        • https://bursar.uconn.edu/ar-kfs-training-videos/ 
          • The first 5 topics cover: 
            • Finding a customer 
            • Creating a new customer 
            • Editing a customer 
            • Creating a customer invoice 
        • Monitoring your customer invoices 
        • Coming soon: credit memo  

       

      HR and Payroll Reminders: 

      •  Spring 2023 Adjunct Deadlines 
          • PageUp – End of October 2022 
          • Smart-HR – BO Deadline – Mid-December 2022 
            • University Deadline for Spring 2023 Adjunct PA’s is end of December  
            • Attachments: 
              • REQUIRED: Offer Letter (OL)   
              • Comments section: DEPT, Employee Name, Employee #, transaction description, and effective dates 
      • Spring 2023 GA Deadlines 
        • Smart-HR  – BO Deadline – December 2, 2022 
          • University Deadline for Spring 2023 GA PA’s December 16, 2022 
          • Attachments: 
            • REQUIRED: Offer Letter (OL)   
            • RECOMMENDED: Supplemental Description of Duties (SDD) * not required at time of submission, but will expedite the approval process (if not attached to Smart-HR email to Payroll GA coordinator) 
          • Comments section: DEPT, Employee Name, Employee #, transaction description, and effective dates 

       

      • October and November PageUp Trainings 
        • Regular Payroll 
          • October 17 from 9am to 12pm (Register) 
          • November 7 from 9am to 12pm (Register) 
        • Special Payroll 

       

      • PageUp Feedback Survey 
        • HR is interested in knowing what you find is working well, what could work better, and what features and training you would like to see introduced in the future.  
        • HR will review initial survey responses by September 23rd but will leave the survey open beyond that date. 
        • To provide feedback, please complete this brief survey through Qualtrics: https://uconn.co1.qualtrics.com/jfe/form/SV_5aOW2THJY6sj09w  

       

      • CAHNR Business Office Payroll Processes 
        • Throughout the year, the CAHNR Business Office will be drafting additional documents highlighting our internal processes. 
        • These will be posted in the CAHNR Admin Team’s Page for future reference 
          • NEW  – Offer Letter Process  
            • All offer letters are routed through the Business Office and reviewed for accuracy and completion   
            • Signatures 
              • Admins are responsible for obtaining department head (supervisor) and employee signatures. 
              • BO is responsible for obtaining the Dean’s signature (if applicable) 
            • BO must receive final copy of ALL offer letters  
            • Best practice – documents should be in a word document so edits can be made 
        • Any suggestions for future documented processes, please reach out to Dana Foster and Julie Savino in the CAHNR Business Office  

       

      • Mandatory workshop for H-1B Visa Holders at UConn  
        • Please remind those in your unit – Mandatory workshop for H-1B faculty and staff.   
          • This includes first-time H-1B holders and current H-1B visa holders new to UConn.  This also includes any J-1 or F-1 staff who anticipate changing to H-1B status within the next year. 
          • Also, this is suggested as a “refresher” (but not required) for current H-1B holders who have attended this workshop previously. 
        • This workshop will cover important rules and regulations for H-1B visa holders to maintain their legal status while being employed at UConn.  
        • The workshop will be held at the Homer Babbidge Library in HBL Instruction Room 1102 on the following two days:   
            1. Thursday, October 20, 2021 at 10:00 AM – 12:00   (HBL Instruction 1102) 
            2. Friday, October 21, 2021 at 10:00 AM – 12:00   (HBL Instruction 1102) 
          • The workshop is in person. Attendance virtually via MS Teams will only be allowed for those working at Regional Campuses and/or Off-site locations.  
        • Registration is required via this Google Form:  https://forms.gle/ACtMqRMFGFLCsj1y6  

       

      CAHNR Internal Professional Development Opportunities: 

      The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and trainings that help the CAHNR community grow their understanding and abilities of both hard and soft skills, such as communications, HR/payroll, and creativity.   

      Professional development opportunities will be listed on this site as they are finalized. Check back regularly to learn about upcoming events.   

      Additional training opportunities can be found: https://cahnr.uconn.edu/faculty-and-staff-resources/professional-development/  

      • HuskyBuy Training  
        • Monday, October 17th from 10:00AM – 11:30AM 
        • The CAHNR Business Office in conjunction with CLAS has coordinated a HuskyBuy training.  This is a supplementary training to the Purchasing overview that was provided in the month of September 
        • If you would like to attend, please email Winnie Lunt and Alicia Huckle, and your name will be added to the invitation 
      • Special Payroll Training offered by the B.O 
        • Thursday, October 27th from 2:00PM – 3:30PM 
        • This training will include information related to both PageUp and CORE processing 
          • We will review the hiring process in PageUP, data changes in both PageUp and CORE, as well as how this information ties financially into your unit’s respective account(s) 
        • If you would like to attend, please email the CAHNRBO and we will add your name to the invite 
      • COMING SOON –Foundation FELIX Training 
        • TBD 
        • The Business Office will once again coordinate training with UConn Foundation to demonstrate the Foundation Felix system.   
          • This system provides helpful account information about the fund, any restrictions, real time balance, etc.   

       

      Shout Out:

      • Welcome:  
        • Erica MacLean, Administrative Program Support 1, Dean’s Office 
        • Donna Dione, Educational Program Assistant 1, Dept. Of Extension – Middlesex
      • Congratulations:  
        • Jessica Marsalisi, Administrative Program Support 3, Allied Health Sciences
      • Farewells:  
          • Good Luck: Kaitlin Graham-Handley (NUSC) 

       

      Attachments:

      Procurement Team Slide

      Offer Letter Process (FINAL 9-21-22)