September 2023 Newsletter

September 2023 Newsletter 

Happy Fall 2023 Semester!  It’s great to see a bustling campus again.  We wish everyone a successful academic year.

Effective immediately, the Business Office’s hours of operation are 8:00AM – 4:30PM, Monday to Friday.


Fiscal Updates:

  • FY23 Hard Close
    • Occurred: Thursday, August 24th
    • As of Friday, August 25th, final balances from FY23 were carried over as beginning balances into FY24
      • These amounts were previously seen as pending entries
      • For contract and grant accounts, ending balances for FY23 will be seen in the “Contracts Grants Beginning Balance Amount” field on the General Ledger Balance Lookup for FY24.
      • For all other account types, ending balances for FY23 will be seen in the “Beginning Balance Line Amount” field on the General Ledger Balance Lookup for FY23
      • Kuali Financial Data Mart (KFDM) has also been updated to include the beginning balances for FY24
  • FY23 Carry Forward
    • If your department is scheduled to receive any carry forward funding, the transfer of funds will be processed by Friday, September 15th
  • FY24 Monthly Department and Faculty Reports
    • Payroll encumbrances for GA and Adjunct were loaded on August 30th and are reflected in the Sept 1st reports (pre-encumbrances have been released)
    • Faculty hired with an effective date of 8/23/2023 and had start-up commitments identified in their offer letter have been added to our CAHNR Report Distribution.
  • Federal Accounts (Smith Lever, SAES Capacity)
    • FY23 Accounts
      • will remain open through 11/30/23 for expenses incurred by 9/30/23
      • Please avoid last minute spending
      • After November 30th, no additional transactions will be allowed on these accounts – transactions may need to be moved to an unrestricted account
      • Please monitor your continuation accounts for timely cost transfer submission
      • Please contact the BO if you need any assistance
      • On December 1st the BO will begin the FY23 close out process
    • FY24 Accounts
      • New Federal Fiscal Year (FFY) opens on 10/1/2023 (FFY24)
      • The BO has begun its annual review and establishment of the FY24 Federal Accounts
      • In September, you may see new account requests in your KFS Action List.  Please review and approve the edocs as timely as possible so the accounts are active and appear in the monthly report distribution as of Oct 1st
      • Your department Smith-Lever budget was identified in your FY24 Dept. Budget Hearing Letter from the Dean
      • *Reminder: Every expense must be categorized in 1 or more of the 5 areas strategic areas by the utilization of sub-accounts (only exception is Regular Payroll)
        • Sub-Accounts
        • Climate (CLIM)
        • Food (FOOD)
        • Health (HLTH)
        • Landscapes (LAND)
        • (MISC)


HR (Human Resources) and Payroll Updates:

Spring 2024 Payroll Deadlines

  • Graduate Students
    • Offer letter sent to the student by Nov 1st
    • Smart-HR Deadlines
      • Business Office Deadline: Friday, December 1st
      • University Deadline: Friday, December 15th
    • Please note: since 2024 is a leap year, the end date for an academic year appointment will be 5/21/24 (instead of the usual 5/22)
  • Adjunct Faculty
    • PageUp Deadline – Thursday, October 26th
      • Smart-HR Deadline
        • Business Office Deadline: Friday, December 15th
        • University Deadline: Friday, December 26th

Graduate Assistant Payroll

  • Reminder from Grad School – GA appointments with either a retroactive date of hire or a retroactive increase in percentage of appointment are prohibited – see attached email for more details
  • Graduate School Timely Topics – see the attached email
      • Thursday, September 14 at 11am – Racial Microaggressions and the Cumulative and Deleterious Effects on Historically Excluded and Racially Oppressed Faculty, Staff, and Students
      • Thursday, September 21 at 11am – Graduate Admissions: Program Application Processing in Slate and Admissions Cycle Kick Off!


  • Trainings
    • Regular Payroll
      • September 20 from 9:00am to 12:00pm (Register)
      • October 24 from 9:00am to 12:00pm (Register)
    • Special Payroll
      • September 21 from 9:00am to 11:00am (Register)
      • October 25 from 9:00am to 11:00am (Register)

CAHNR Internal Professional Development Opportunities:

The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and offer training, that will help the CAHNR community grow. Workshops and training will focus on fostering employee understanding and abilities in both hard and soft skills, such as in communication, HR/Payroll competency, and creativity.

As Professional Development Opportunities are finalized, they will be listed on our website here. Please be sure to check regularly for new learning opportunities and other about upcoming events.


  • CAHNR Admin Meeting 


  • Business Office Open Hour – Save the date
    • Thursday, October 19thfrom 12:00PM – 1:00PM, Young 209 with a virtual option
    • Please feel free to email us at if you have any questions about the upcoming session, or if you have anything you would like to know more about


Shout Out:

  • Welcome
    • Kyle Garneau, Educational Program Assistant 1, Academic Programs
    • Andrea Li, Administrative Program Support 1, KINS
    • Zachary Amarante, Administrative Program Support 1, CAHNR Dean’s Office


Fun facts about this month in history:

  • September 8, 1504 – Michelangelo’s Statue of David is unveiled.
  • September 15, 1997 – The domain name “” is registered.
  • September 25, 1981 – Sandra Day O’Connor became the first female Supreme Court Justice.