Hello everyone,
As we quickly approach the deadline for processing UConn Foundation disbursements, the hard deadline set forth by UConn Foundation is Tuesday, July 14th, I am kindly requesting all disbursements within CAHNR be submitted by Friday, July 10th. This will allow me and the Dean time to review all disbursement requests prior to the Foundations deadline.
Thank you,
Alicia
Please visit this link for FY21 Requisition submission: https://media.procurement.uconn.edu/purchasing/images_news/FY21-requisition-blanket-order-entry.pdf
Hi everyone,
You are being contacted because you have initiated a CR or AD edoc in FY20 or are a regular contact of ours for depositing.
To accommodate year-end deposits, Cash Operations will be available to accept deposits from 8:30am – 10:00am on Monday, June 29th instead of Wednesday July 1st. June 29th will be the last day for cash/check deposited through Cash Operations to be recorded in Core for FY20.
We will resume our (now) normal Wednesday hours, 8:30am – 1:00pm, beginning Wednesday July 8th for FY21 deposits.
I know some departments have not been regularly going on campus to check mail for payments. We highly suggest making accommodations to ensure any FY20 funds are recorded and deposited appropriately.
*Note: We will still be open next Wednesday, June 24th, 8:30am – 1:00pm as usual.
Thank you,
Alyse
Alyse Lofman-Kwapien | Manager of Cash Operations
University of Connecticut | Office of the Bursar
233 Glenbrook Road Unit 4100 Storrs, CT 06269
Office: 860.486.6826 | Fax: 860.486.3307
To All KFS Users:
In preparation for the close of fiscal year 2020 and the opening of fiscal year 2021 in KFS, please make note of the following:
If you have any questions, please contact Lori-Anne Hansen (lori-anne.hansen@uconn.edu) or Annette Pavone (annette.pavone@uconn.edu).
Annette Pavone, CPA
Accounting Manager, Inventory Control & Capitalization
Accounting Office
University of Connecticut
343 Mansfield Road
Storrs, CT 06269-1074
Phone (860) 486-2934
To All P-Card Reconcilers and Fiscal Officers:
Please include the Project Code HOME on purchases of items that are being sent to people’s homes. This includes any IT peripherals, small equipment items, computers, and other items that will need to return to campus once people stop working from home.
The COVID19 project code should continue to be used for items that are directly related to the pandemic. The HOME object code is for items that would have been purchased regardless, but are being shipped to a personal residence due to stay-at-home orders.
Please contact me with any questions about these codes.
Thank you,
Annette
Annette Pavone, CPA
Accounting Manager, Inventory Control & Capitalization
Accounting Office
University of Connecticut
343 Mansfield Road
Storrs, CT 06269-1074
The online portal for AAUP/OVPR Faculty Travel Funding requests is now open. Funds can be requested for items occurring July 1 – Dec. 31, 2020.
Due to the out-of-state travel ban, and in consultation with the UConn AAUP leadership, we have established temporary, special instructions for submitting funding requests during the pandemic.
These special temporary measures will help minimize confusion and cancellation burdens for staff and faculty. Once the travel ban has lifted, we will send announcement that faculty may resume submitting requests as normal.
Both AAUP and OVPR pools may support virtual conferences. The AAUP pool remains the sole source for Attendance Only, and the OVPR pool remains restricted to Active Participation (presenting current research). Requests will continue to be reviewed in the order in which they are received, including after travel restrictions have been lifted. Trips spanning funding periods or fiscal years will be considered part of the period or year in which the greater number of travel days occur.
Traveling further in the future?
| Trips occurring… | Request window will open… |
| Jan. 1 – June 30, 2021 | Nov. 1, 2020 (subject to change) |
| July 1 – Dec. 31, XXXX | June 1, 2021 |
Please be sure to review the OVPR’s Faculty Travel Funding Program Guidelines for:
Requests will be considered on a first-come, first-served basis. Due to the popularity of this program and demand exceeding supply of funds, faculty are encouraged to apply as soon as they are aware of the travel opportunity (after the travel bans have lifted). Funds are limited, and awards are not guaranteed.
Requests should be submitted at least 10 days prior to departure to ensure adequate time for processing. Requests submitted fewer than 10 days prior to departure may not be processed, and funding requests cannot be granted once travel has commenced.
For more information, contact: OVPR at research@uconn.edu
This email only applies to Cardholders, Record Managers and Fiscal Officers that have PCard transactions that have not been reallocated and approved.
Good Morning:
Reminder: We only have two week left of Fiscal year 2020 and there are over 2200 outstanding Pro-Card (PCDO) e-docs that need to be reallocated and or approved. In some cases the PCDO e-docs have been reallocated but they are in the action list of the Fiscal Officer for approval. Please make time to review your action lists in KFS to ensure that all your PCard e-docs have been reallocated and approved. This MUST be done prior to the new fiscal year. You do not need to wait for your statement to reallocate charges. All transactions that need to be reallocated will be in your action list.
All Procard transactions with a Post date of June 15th and earlier must be reallocated and approved by the fiscal officer by June 30th. This Wednesday, June 17th is the last day a new PCDO will hit your action list. All transaction feeds after Wednesday will be held and fed into KFS when FY21 opens.
Cardholders – Please check your action list. You will get an FYI each time a Pro-card transaction posts to your account. Be sure to notify your reconciler with appropriate receipts and accounting information so they can reallocate your transaction.
Reconcilers – Please check your action lists for any outstanding charges that need to be reallocated. Please remember that the charge is not completely reallocated until your fiscal officer approves the e-doc.
Fiscal Officers – Please check your action lists for any PCDO’s that have been reallocated that are waiting for your approval.
Please let me know if you have any questions.
Thank you in advance for your attention to this matter!
Thank you,
Nancy Patrylak, CPCP
Procurement Solutions Center Manager
University of Connecticut
University Business Services
3 Discovery Drive, Unit 6076
Storrs, CT 06269
(860) 486-2622 – phone
(860) 486-5051 – fax
Attachment: TGS-Payroll Lunch and Learn Slides 6.3.20
Good afternoon,
Attached please find an updated version of the slides from last week’s Timely Topics on Grad Payroll. The slides, a recording of the session, and other resources can also be found in the Timely Topics folder here. Much of the information discussed, such as graduate assistantship eligibility, supplemental employment, offer letters and more, is available on the Grad School resource page, Information About Assistantships.
Regarding signatures on GA offer letters, as Gena discussed, scanned or faxed copies of letters with a wet acceptance signature are preferred, but given the current circumstances, Payroll can accept a “font signature” if it’s paired with an email from the GA confirming acceptance of the position. HR has also confirmed that certified Adobe signatures and e-signatures may be accepted under the current circumstances. Once the University returns to normal operations, however, the requirement for wet signatures will resume.
Please feel free to reach out to me or Gena with any GA or grad payroll questions.
Best,
Megan Petsa, M.A.
Director of Graduate Student Administration
The Graduate School
University of Connecticut
The Whetten Graduate Center, Second Floor
438 Whitney Road Extension, Unit 1152 | Storrs, CT 06269-1152
860.486.0977 | www.grad.uconn.edu
From: Information for department staff who support/advise graduate students, GAs, postdocs <GRADUATE_ADMINS-L@LISTSERV.UCONN.EDU> On Behalf Of Petsa, Megan
Sent: Wednesday, June 10, 2020 12:21 PM
To: GRADUATE_ADMINS-L@LISTSERV.UCONN.EDU
Subject: Timely Topics – Grad Payroll Follow Up
Colleagues,
An updated Learning@Work link has been provided (see here or below).
Thank you.
From: HR – Communications
Sent: Tuesday, June 9, 2020 11:40 AM
Subject: Rehiring Employees: Training Sessions
Dear Colleagues,
As University departments begin rehiring special payroll employees for the first time through PageUp, HR will host training sessions on:
The training session will outline how to rehire special payroll employees, promoting a smoother process for departments and processors. We encourage all users who will be rehiring employees via PageUp to attend a training session, as we believe it will provide pertinent clarifications.
Please visit Learning@Work to sign up for the virtual session. To view all classes, select find more classes at the bottom of the page. HR will send the WebEx information the day before your session.
Thank you,
Human Resources
Sent on behalf of the Office of Budget & Planning:
FY21 – New KFS Object Codes for Adjunct Faculty Compensation and Fringe
In order to assist with financial analysis and reporting, object codes 5233 (Payroll – Adjunct Faculty) and 5633 (Fringe Benefits – Adjunct Faculty) have been added for use beginning in FY21.
Effective FY21 the following special payroll object codes will be used:
All adjunct faculty will automatically be assigned to the new object code in CORE based on their job code. Standard reports will be adjusted to include these new object codes, however users should adjust their own custom reports as needed.