Please select the correct approval workflow when submitting hire requests to be sure they route correctly.
Special Payroll Hire Requests – CAHNR Department: Special Payroll
Audit/Waiver Hire Requests – CAHNR Department: Audit
Full Search Hire Requests – CAHNR Department: Search
We write to share some updates on the integration of Career Paths into PageUp.
New Searches
Effective March 2nd, Human Resources will use Career Paths Job Titles, and the associated Salary Bands, for new searches in PageUp. To identify a correct Job Template in Career Paths, we encourage Hiring Departments to consider the essential duties, responsibilities, and components of a job. From there, Hiring Departments should select the appropriate Occupational Group, Job Family, Job Path, and Job Template. This process ensures that Hiring Departments select the correct Job Template based on the work requirements and expectations. Workforce Solutions is available to assist Hiring Departments in the selection of Job Templates. In addition, Hiring Departments should contact their Workforce Solutions specialist to discuss the inclusion of education and experience equivalencies, if needed. As always, equivalencies must be included explicitly in the Job Advertisement in order to assess candidates against them.
Searches in Progress
Over the next two weeks, Human Resources will convert searches in progress from the Legacy UCPEA Classification System to Career Paths, assessing and mapping the job and applying the Career Paths Salary Bands. HR will notify hiring departments when the conversion for their job is complete.
Recently Hired
Human Resources will inform recently hired employees of their mapping in Career Paths on an on-going basis. Employees mapped into Career Paths with their salary below the minimum will be brought up the minimum, effective the date of hire.
For more information, contact: Human Resources at workforce@uconn.edu
Source Link: http://dailydigest.uconn.edu/publicEmailSingleStoryView.php?id=152226&cid=24&iid=4482
Dear Colleagues,
We write with updates and reminders on Special Payroll and PageUp.
MAY INTERSESSION & SUMMER PAYROLL PROCESSING IN PAGEUP
Regular Payroll Faculty Members
Summer appointments (5/23-8/22) for regular payroll faculty members, eligible under the Extra Compensation policy, are now processed through a SmartHR transaction, which HR will post-audit. These appointments will not be processed through PageUp. Departments should submit the SmartHR transaction with the appropriate documentation for regular payroll faculty members:
Graduate Students
Departments should use the PageUp special payroll graduate search that HR has set up for summer (5/22-8/22) appointments. Departments will need to send out the link to the graduate student(s) to apply. Once the graduate student has applied, the department can submit the hire request with the appropriate documentation for graduate students:
| Add/Drop Schedule for Final Course Support Stipend | |
| Session | Add/Drop End Date |
| May Term (5/11-5/29) | May 13 |
| Summer Session 1 (6/1-7/2) | June 5 |
| Alternative Session 1 (6/1-7/10) | June 5 |
| Summer Session 2 (7/13-8/14) | July 17 |
| Alternative Session 2 (7/13-8/21) | July 17 |
| Summer Session 3 (6/1-8/28) | June 5 |
OTHER REMINDERS
UCPEA and Special Payroll
A Flexible Work Schedule Agreement Form is needed when an employee in a position covered by UCPEA is on a special payroll appointment and needs to adjust their regular payroll schedule to accommodate the special payroll activity. Completed forms should be sent directly to BOTH laborrelations@uconn.edu and SPAR@uconn.edu for approval. Once approved by Labor Relations, HR will be able to continue processing the special payroll request.
Late Course Cancellations for Adjunct Faculty Members
Article 26.3 of the AAUP contract requires notice to adjunct faculty when their scheduled course is cancelled. Notification timeframes vary by length of service:
If the adjunct faculty member does not receive the necessary notification, they are eligible for a partial lump-sum payment of their original appointment. The following formula is used to calculate the lump-sum payment:
The lump-sum payment should be processed through SmartHR.
Please forward any questions to spar@uconn.edu.
From: Special Payroll Information <SPECIAL_PAYROLL-L@LISTSERV.UCONN.EDU> On Behalf Of Murray, Brandon
Sent: Thursday, February 27, 2020 9:27 AM
To: SPECIAL_PAYROLL-L@LISTSERV.UCONN.EDU
Subject: Update: Special Payroll and PageUp
When you need to split coding for a special payroll appointment in order to allot a specific dollar amount for a specific amount of time, you will need to submit two separate PageUp hire requests. Since PageUp appointments feed directly to SmartHR, you would need to split them up in PageUp to accomplish the same split in Core. For example: You have an employee with a six month appointment and you want them to receive a total of $6000. For the first two months you want to pay them $2000 from KFS #1234567; and then $4000 for the remaining four months on KFS #7654321. This would require two separate PageUp and Smart HR transactions.
Now a 2 step process
Department creates new job – selects A/W for search request
The hire transactions for Classified and Unclassified employees in CoreCT will be processed by Payroll using the information carried over from PageUp. You will no longer have access to the templates! Payroll will be processing the transactions close to the start date, therefore any information that may have changed between the PageUp hire request and the time of the hire, such as coding information, will need to be processed in either a funding or data change after the hire transaction has been completed.
After applicant accepts online offer, applicant has to fill out onboarding information form before a hire transaction can be processed in Core. Follow up with applicant after a couple of days (if you can’t process in Core) and remind them to fill out form.
New NetID format: ex. les02011-1234
Same NetID but different 4-digit extension is issued with each Page-Up hire
Be sure to select correct NetID when doing SmartHR transaction
To check if using correct one, look at prepopulated job info
Initiator/proxy for full search should put themselves in as department feedback user. This will allow you to view, input comments, and/or edit comments. If DH or search committee chair is department feedback user you will not see any pre/post interview evaluations.
Salary in Page-Up: don’t put $ symbol
Please add job duties (particularly special payroll) to the offer letter generated by PageUp. You will need to add this to the letter before submitting hire request to HR. This will require you to download the offer letter from PageUp and re-upload the updated offer letter.
Once you get HR approval to hire, OL cannot be changed -> you will have to contact HR for them to make this change before updating status to Make Online Offer.
If offer accepted and you then need to change letter, contact HR and ask that the letter be revised. Note that the applicant acceptance will be rescinded, revised OL uploaded by HR, you will need to notify candidate to accept the updated offer.
NEW: When doing hire request, PageUp will stop you from updating status to “make online offer” until you have HR approval to hire. HR has added in a stop to the system so that departments cannot update to make online offer before HR approves. In order to Make Online Offer, the status needs to say Ready for Dept to Make Online Offer. In the future, you should not have to expect to contact HR to update the status to “Ready for Dept to Make Offer.”