News and Announcements

Concur Travel and Expense- Payment Update (From Travel)

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Dear Colleagues,

 

Per the University travel policy, approved by the Board of Trustees on April 29, 2020, travel that includes airfare, hotel, or car rental, requires a fully approved travel request in Concur prior to departing for your trip.

 

The University will now require travelers to provide a form of payment at the time of booking, rather than allowing employees to book airfare on a centrally billed card.  It is recommended that this form of payment be a University sponsored Individual Travel Card but employees can also use a personal credit card if desired.  As a reminder, expenses charged to a personal credit card will not be reimbursed until after the trip has completed.  In addition, cash advances will not be issued for airfare.

 

In order to allow for ample time to request and receive a Travel Card, the Central Airfare Card being used by our Travel Management Companies (Key Travel and Anthony Travel) will remain in place until August 1, 2020.   Any travel booked in Concur or directly with one of our Travel Management Companies after this date will require a form of payment to complete the booking.   

 

Effective immediately, Sanditz can only be used for Student and Guest Travel until we fully implement student and guest travel in Concur, expected for Fall 2020. 

 

If you have not yet applied for a University Individual Travel Card, you must complete the required trainingand then submit an application for approval.  Once the application is fully approved, it takes 7 – 10 business days for you to receive the card.  Travel Cards will be mailed to the home address you provide on your application for the time that employees are working remotely.

 

As always, please reach out to the travel team with any questions, travel@uconn.edu.  

 

Thank you.

Update on Balance Forward – Pending Entries ( From KFS Listserv)

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The ending balances from Fiscal Year 2020 were scheduled to be loaded last night as pending entries in KFS. Unfortunately, there have been technical issues relating to this process. The Enterprise Applications Team is working to resolve the issues, and a notification will be sent out once this has been resolved. Thank you for your patience.

Annette

Annette Pavone, CPA
Accounting Manager, Inventory Control & Capitalization
Accounting Office
University of Connecticut
343 Mansfield Road
Storrs, CT 06269-1074
Phone (860) 486-2934

Fiscal Year-end (from UConn Foundation)

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Attachment: Fiscal Year-end memo

Now that we have moved into July the end of the fiscal year is coming fast. I’m forwarding the attached memo regarding year-end processing for Foundation gifts and disbursements.
Please contact Ed Liedke with disbursement questions or Bonnie Burleigh for gift questions. Our e-mails are eliedke@foundation.uconn.edu and bburleigh@foundation.uconn.edu
Reimbursement Type Reminder: When creating an RFD for submission, University users should select between two options for reimbursement type:
If the payee is UConn or UConn Health, the reimbursement type must be University reimbursement
If the payee is any vendor who is not one of the above, the reimbursement type must be University Direct Pay
I hope you all enjoy the holiday weekend!

Edward Liedke
Director of Fund Administration And Disbursements
Phone: 860-486-2006
2390 Alumni Dr. U-3206
Storrs, CT 06269

COVID-19 Pro-Card Information

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Attachment: Emergency_Purchase_Procedures_Regarding_COVID-19

Hello everyone,

We wanted to share the attached information from Purchasing.  It provides important information related to Pro-Card purchases during COVID-19.

Just a friendly reminder, we continue to post important updates/information to our website, so please don’t forget to visit our website: businessoffice.cahnr.uconn.edu

Thank you,

Alicia

 

Alicia Huckle / Asst. Dean for Finance and Administration
University of Connecticut
College of Agriculture, Health and Natural Resources
Phone: (860) 486-5318
Email: alicia.huckle@uconn.edu

KFS is now open for Fiscal Year 2021 Processing (From KFS Listserv)

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KFS is now open for Fiscal Year 2021 Processing. Happy New Fiscal Year!

As you begin to look at balances on your accounts in KFS, please note the following:

  1. Although Fiscal Year 2021 is the default on balance inquiries, you have the option to change the date to Fiscal Year 2020 by typing over 2021.
  2. When looking at Fiscal Year 2020 balances on the “General Ledger Balance” inquiry, there is an additional period called “Year End.” This is where you will see any activity posted after June 30, 2020 that relates to Fiscal Year 2020. On the General Ledger Entry inquiry, you will see these transactions in Fiscal Period “13.”
  3. 3. Fiscal Year 2021 Budgets are loaded for all 2-ledger, 3-ledger, and Fiscal 4-ledger/6-ledger accounts. (Sub-funds OPTUI, OPOTF, OPAUX, RFNDO, RFNDA). Budgets for project accounts are scheduled to be updated overnight on July 1st as pending entries (see #4 below). Processing for all accounts should continue as necessary.
  4. KFS has the ability to show the prior year balances carried over into the new fiscal year. Ending balances from Fiscal Year 2020, which are scheduled to be loaded overnight on July 1st as pending entries, will be regularly updated into Fiscal Year 2021 until the final close in August.
  5. Encumbrances:
  6. New Fiscal Year 2021 external encumbrances (Purchase Orders) are in KFS
  7. Prior Year external encumbrances that are carried forward into Fiscal Year 2021 are also in KFS.
  8. Fiscal Year 2021 payroll encumbrances will be posted the night of July 8, 2020.

If you have any questions, please contact Annette Pavone at Annette.pavone@uconn.edu.

 

Annette Pavone, CPA
Accounting Manager, Inventory Control & Capitalization
Accounting Office
University of Connecticut
343 Mansfield Road
Storrs, CT 06269-1074
Phone (860) 486-2934

HUSKYBUY BROADCAST – Office Supply Ordering (from UBS)

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Office Supply Ordering

Earlier this year, UConn entered into a new office supply contract with WB Mason who offers more advantageous pricing options for the University.  During the recent transitional period, both Office Depot and WB Mason catalogs have been available on HuskyBuy.  Effective 7/1, the Office Depot catalog will be no longer be available on HuskyBuy and all office supply orders will be placed through WB Mason. 

Thank you,

The Procurement Solutions Center

huskybuysupport@uconn.edu

End of fiscal year 2020: Please check your action lists (From KFS Listserv)

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To All KFS Users:

The end of fiscal year 2020 is quickly approaching, so please be sure to check your action list in KFS for any eDocs with an Action Requested of “Approve.”

As a reminder, KFS will be unavailable for processing after 5pm tomorrow, Tuesday, June 30th. KFS eDocs that are not finalized by June 30th will be posted in fiscal year 2021.

If you are unable to approve an eDoc that it is your action list, or if you encounter any other issues, please go to https://financialapps.its.uconn.edu/, click on “Request Help,”  and complete a Help Ticket. Please provide the eDoc number, and a description of the error that you are receiving.

We thank you in advance for your cooperation. Feel free to contact me if you have any questions.

 

Thank you,
Annette

 

Annette Pavone, CPA
Accounting Manager, Inventory Control & Capitalization
Accounting Office
University of Connecticut
343 Mansfield Road
Storrs, CT 06269-1074
Phone (860) 486-2934

UConn Foundation Disbursements (Internal)

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Hello everyone,

As we quickly approach the deadline for processing UConn Foundation disbursements, the hard deadline set forth by UConn Foundation is Tuesday, July 14th, I am kindly requesting all disbursements within CAHNR be submitted by Friday, July 10th.  This will allow me and the Dean time to review all disbursement requests prior to the Foundations deadline.

Thank you,
Alicia

Year End Deposits & Cash Ops Schedule Change (From Cash Operations)

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Hi everyone,

You are being contacted because you have initiated a CR or AD edoc in FY20 or are a regular contact of ours for depositing.

To accommodate year-end deposits, Cash Operations will be available to accept deposits from 8:30am – 10:00am on Monday, June 29th   instead of Wednesday July 1st.  June 29th will be the last day for cash/check deposited through Cash Operations to be recorded in Core for FY20.

We will resume our (now) normal Wednesday hours, 8:30am – 1:00pm, beginning Wednesday July 8th  for FY21 deposits.

I know some departments have not been regularly going on campus to check mail for payments.  We highly suggest making accommodations to ensure any FY20 funds are recorded and deposited appropriately.

*Note: We will still be open next Wednesday, June 24th, 8:30am – 1:00pm as usual.

Thank you,
Alyse

Alyse Lofman-Kwapien  |  Manager of Cash Operations

University of Connecticut | Office of the Bursar
233 Glenbrook Road Unit 4100 Storrs, CT  06269
Office: 860.486.6826 | Fax: 860.486.3307

KFS 2020 Close / Opening of FY21 (From KFS Listserv)

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To All KFS Users:

In preparation for the close of fiscal year 2020 and the opening of fiscal year 2021 in KFS, please make note of the following:

  1. KFS will be unavailable for processing at 5:00 pm on Tuesday, June 30th.
  2. KFS will be available Wednesday morning, July 1st for fiscal year 2021 processing.
  3. eDocs that were routed to the central processing offices (Accounting, Accounts Payable, etc.) by the deadlines specified in the Controller Memo will be posted to fiscal year 2020, as well as any eDocs that missed these deadlines to the extent time permits. Fiscal year 2020 eDocs not finalized before June 30th will be rolled over and posted in fiscal year 2021 when finalized.
  4. Certain eDocs submitted after June 30 will be posted back to fiscal year 2020 by central offices, and you will notice these being reflected in fiscal year 2020, Period 13. If you have an eDoc that you believe should be posted to fiscal year 2020, (for example, to clean up a deficit account), please specify this on the eDoc before you submit it.

If you have any questions, please contact Lori-Anne Hansen (lori-anne.hansen@uconn.edu) or Annette Pavone (annette.pavone@uconn.edu).

 

Annette Pavone, CPA
Accounting Manager, Inventory Control & Capitalization
Accounting Office
University of Connecticut
343 Mansfield Road
Storrs, CT 06269-1074
Phone (860) 486-2934