Author: Lunt, Winnie

Concur Training Sessions Available for CBS (Pro-Card) and Expense (From Travel)

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Dear Concur User,

In an effort to provide ongoing support to our Faculty, Staff and Students we have scheduled monthly Concur training sessions. We encourage you to take the opportunity to get a refresher or learn more about the system.

Click the links below to register for one or more training sessions based on your preference.

We have two types of trainings scheduled each month (each session is 1 hour long):

Company Billed Statements (CBS) Information Session and Demo – This session is recommended for UConn Pro-Card holders and their Preparer delegates and will go over the Pro-Card reconciliation process in Concur.

CBS – Tuesday, January 19th at 11:00 am
CBS – Monday, February 8th at 1:00 pm
CBS – Thursday, March 18th at 11:00 am
CBS – Wednesday, April 14th at 1:00 pm
CBS – Tuesday, May 4th at 11:00 am
CBS – Monday, June 4th at 1:00 pm

 Personal Car Mileage and Non-Travel Expense reports – This session is recommended for UConn Faculty, Staff and Students seeking reimbursement for UConn Business related expenses such as Personal Car mileage, Non-Travel expenses (such as virtual Conference registration fees) and out of pocket reimbursements in Concur.

Expense – Thursday, January 21st at 1:00 pm
Expense – Wednesday, February 10th at 11:00 am
Expense – Tuesday, March 16th at 1:00 pm
Expense – Monday, April 12th at 1:00 pm
Expense – Thursday, May 6th at 1:00 pm
Expense – Wednesday, June 16th at 11:00 am

As always, training documentation, videos, recordings of previous live training sessions, FAQs and other resources are available at https://travel.uconn.edu/training-and-resources/ .

If you have any questions, concerns or feedback please contact the UConn Travel Team at travel@uconn.edu

Thanks,
UConn Travel Team

Scholarship Deadlines (From Kathy Wells)

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In response to the question Katrease asked today about Scholarship Deadlines. Below is what I received back from the Scholarship Office.We provide guidelines for awarding on our webpage here: https://financialaid.uconn.edu/faculty-and-staff/, under Scholarship Timeline/Tips. There is a deadline mentioned for posting spring semester scholarships, however it is due to the way it will post on the fee bill once the following semester’s fee bill is generated. We really don’t have any hard deadlines but like to provide some guidance to ensure the aid will be post to the intended fee bill while allowing us ample time to post.

January/February Virtual PageUp Training Sessions (From HR)

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Dear Colleagues:

HR will hold virtual PageUp training sessions in January and February. These sessions will be helpful for new users and existing users looking for a refresher course. The trainings are similar to what HR offered during go-live. Sessions will focus on either Regular or Special Payroll. Please share the availability of these sessions with appropriate colleagues.

For employees interested in taking both sessions, we recommend taking the Regular Payroll session first.

Dates and Times:

The sessions are limited to 25 participants, but HR intends to offer these sessions again in the future.

Please contact workforce@uconn.edu with questions.

Upcoming Core-CT Outage (From Payroll Ofc)

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Good Afternoon,

Due to 2020 Year End Processing activities, Core-CT will be unavailable beginning at 7 PM on Monday, 12/28/20. We anticipate that system access will be restored around 2 PM on Tuesday, 12/29/20. We will send a follow-up communication once we receive confirmation that the system is available.

Thank you for your patience.

Happy Holidays!

Jen

 

Jennifer Person
Director, Payroll Department
University of Connecticut
343 Mansfield Rd., Unit 1111
Storrs, CT  06269-1111
P:  860-486-0962 or 860-486-2423
F:  860-486-4296

PLEASE READ – Smart HR Outage due to SA Upgrade (From Payroll Office)

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***Important Message to Smart HR Users from Jessica Dempsey***

Good Morning,

Due to the upgrade of the PeopleSoft Student Administration System, Smart HR template functionality will be impacted beginning Friday, 12/4 through Tuesday, 12/8. Users should not attempt to submit Core-CT Smart HR transactions on the following templates:

Special Payroll Smart HR Templates
UC_PG_SPT Special Payroll Teaching Hire PageUp
UC_TBH_DC_SPT_PAY Special Payroll Teaching Pay Change
UC_TBH_GRAT UConn Hire Template – Gratis
UC_TBH_SPT UConn Hire Template – Special Pay Teaching

Graduate Assistants and Provost’s Professional Interns Smart HR Template
UC_TBH_GA UConn Hire Template – Graduate Assistant
UC_TBH_GI UConn Hire Template – Graduate Intern Hire
UC_TBH_DC_GA_PAY UConn Graduate Assistants Pay/Level Change
UC_TBH_DC_GI_PAY UConn Data Change – Grad Intern (Professional) Pay
UC_TBH_DC_GRAD_DAT Graduate Payroll Data Changes

Student Labor and Work-study Smart HR Templates
UC_TBH_DC_WS_AWRD UConn Data Change – Work Study Award
UC_TBH_SL UConn Hire Template – Student Labor Hire
UC_TBH_SL_RACA UConn Hire Template – Student Labor RA/CA
UC_TBH_WS UConn Hire Template – Workstudy Student Hire

Please note: Transactions submitted on these templates during this period will be cancelled and users will need to resubmit them.

We anticipate that processing will be able to resume on Wednesday, 12/9 after all data and integrations have been validated. We will send a follow-up communication once we receive confirmation that use of these templates may resume. Questions regarding Smart HR functionality can be directed to Jessica.dempsey@uconn.edu. Thank you for your patience.

Jessica Dempsey
University of Connecticut
Payroll Department
P (860) 486-0958
F (860) 486-4296

KFS Reminder – COVID Expenses (from Budget Office)

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From: Kuali Financial System On Behalf Of Budget – Budget Office
Sent: Thursday, December 3, 2020 8:46 AM
To: KFS-L@LISTSERV.UCONN.EDU
Subject: ** UPDATE/CORRECTION ** KFS Reminder – COVID Expenses

Correction: As I’m sure many of you realized, the IAA eDoc has been replaced by the GLT (General Ledger Transfer). Please see corrected language highlighted below. Sorry for any confusion.

************************************
As a reminder, expenses relating to COVID should be coded in KFS using Project Code COVID19. It will be extremely helpful to have any current purchases related to COVID posted to KFS prior to December 30th for reporting purposes.

Some examples of the types of expenses related to COVID are:
1. Personal Protective Equipment (PPE)
2. Purchasing of equipment to work remotely (Computers, cables, iPads, etc)
3. Purchase of additional cleaning materials to clean offices, bathrooms, doors, etc.
4. Additional services needed from vendors for facility services and housekeeping, etc.
5. Supplies or services related to distance learning.

So for transactions that have already posted to the general ledger that should have had the COVID19 project code, please submit the correction to add the COVID19 code via a GLT eDoc in KFS prior to December 30, 2020.

Instructions on the GLT can be found at this link: GLT Procedure Guide If the link does not work for you, please visit https://pmo.its.uconn.edu/training/ and click on “Access Our Knowledgebase.” All KFS learning tools and procedure guides are listed on that page.

UPDATE – PLEASE DISREGARD – Upcoming Smart HR Outage (from Payroll Office)

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***UPDATE***

Good Morning,

Please disregard the message below.  We were just informed that the upgrade of the Peoplesoft Student Administration System will be delayed, and will NOT begin on 11/27 as previously communicated.  All Smart HR templates will remain available for processing until further notice.

Please note that due to the Thanksgiving holiday, Core-CT will be unavailable on Wednesday, 11/25 so that pay confirm processes can be run.

Have a safe and happy holiday!

 

Jennifer Person                                                                                                                                       
Director, Payroll Department
University of Connecticut
343 Mansfield Rd., Unit 1111
Storrs, CT  06269-1111
P:  860-486-0962 or 860-486-2423
F:  860-486-4296

PLEASE READ – Upcoming Smart HR Outage (from Payroll Office)

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***Important Message to Smart HR Users***

 Good Afternoon,

Due to the upgrade of the PeopleSoft Student Administration System, users should not attempt to submit Core-CT Smart HR transactions on the following templates:

Special Payroll Smart HR Templates
UC_PG_SPT Special Payroll Teaching Hire PageUp
UC_TBH_DC_SPT_PAY Special Payroll Teaching Pay Change
UC_TBH_GRAT UConn Hire Template – Gratis
UC_TBH_SPT UConn Hire Template – Special Pay Teaching

Graduate Assistants and Provost’s Professional Interns Smart HR Template
UC_TBH_GA UConn Hire Template – Graduate Assistant
UC_TBH_GI UConn Hire Template – Graduate Intern Hire
UC_TBH_DC_GA_PAY UConn Graduate Assistants Pay/Level Change
UC_TBH_DC_GI_PAY UConn Data Change – Grad Intern (Professional) Pay
UC_TBH_DC_GRAD_DAT Graduate Payroll Data Changes

Student Labor and Work-study Smart HR Templates
UC_TBH_DC_WS_AWRD UConn Data Change – Work Study Award
UC_TBH_SL UConn Hire Template – Student Labor Hire
UC_TBH_SL_RACA UConn Hire Template – Student Labor RA/CA
UC_TBH_WS UConn Hire Template – Workstudy Student Hire

We anticipate that Smart HR template functionality will be impacted Friday, 11/27 through Monday, 11/30.  We will send a communication once we receive confirmation that use of these templates may resume.  Questions regarding Smart HR functionality can be directed to Jessica.dempsey@uconn.edu.  Thank you for your patience.

 

Jennifer Person
Director, Payroll Department
University of Connecticut
343 Mansfield Rd., Unit 1111
Storrs, CT  06269-1111
P:  860-486-0962 or 860-486-2423
F:  860-486-4296

Cash Ops Hours – November Holidays (From Cash Operations)

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Good Afternoon,

Cash Operations will be making the following adjustments to our “open hours” due to the November holidays.

We will be open 8:30am – 1:00pm Thursday November 12th and closed Wednesday November 11th.
We will be open 8:30am – 1:00pm Monday November 23rd and closed Wednesday November 25th.

As a reminder, we do have a drop box located in front of the Bursar Cashier windows in case you are unable to be on campus during our open times.

 

Thank you and stay healthy,
Alyse

 

 

Alyse Lofman-Kwapien |  Manager of Cash Operations University of Connecticut | Office of the Bursar
233 Glenbrook Road Unit 4100 Storrs, CT  06269

HUSKYBUY BROADCAST – HuskyBuy Maintenance this Weekend (From UBS)

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HuskyBuy Maintenance this Weekend

HuskyBuy will be unavailable from 9pm Friday, 11/06/20 through 12pm Sunday, 11/08/20. Any items not processed through the system prior to this period will be processed when the system is again available on 11/08/20. If you have any questions please contact the Procurement Solutions Center. 

Thank you,

The Procurement Solutions Center

huskybuysupport@uconn.edu