Month: July 2020

Skype retiring. Transition to Teams. (From ITS)

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Dear Colleagues,

We are writing to notify you of upcoming service changes to Skype for Business.

On Friday, August 7, the University is moving exclusively to Microsoft Teams and discontinuing Skype for Business. Starting that evening, you will be directed to use Teams if you launch Skype. All Skype meetings that you created will also be converted to Teams meetings.

We are making this change because Microsoft is retiring Skype for Business soon. Teams offers the same instant messaging and conferencing capabilities as Skype, but because it is integrated with Office 365, Teams provides more features and collaboration tools. While our community has been able to use both apps, there are compatibility issues between Skype and Teams.  With everyone on one app, we can communicate and collaborate more seamlessly.

Support and training information for Teams is available on the IT Knowledge Base: kb.uconn.edu. If you and others in your area would like a custom demonstration or have any questions about this transition, please do not hesitate to contact the Office 365 team at 365@uconn.edu.

 

Regards,
Meera Nair

 

From: Skype Users <SKYPEUSERS-L@LISTSERV.UCONN.EDU> On Behalf Of Nair, Meera
Sent: Friday, July 31, 2020 10:59 AM
To: SKYPEUSERS-L@LISTSERV.UCONN.EDU
Subject: Skype retiring. Transition to Teams.

Transition to Microsoft Teams (From Daily Digest)

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Transition to Microsoft Teams

At UConn, all faculty, staff, and students can instant message and meet with Microsoft Teams and Skype for Business. With Teams, you can do more. Because it is fully integrated into Office 365 (O365), you can access other apps and services, like your files in OneDrive and your calendar, while using Teams.

Microsoft is retiring Skype for Business. Before this happens, Information Technology Services (ITS) is moving our UConn community exclusively to Teams. With everyone on one app, we can communicate and collaborate seamlessly and avoid compatibility issues between Skype and Teams.

After August 7th, only Teams will be available. To support this transition, ITS is providing training opportunities.

  • On Monday, July 13 at 10:00 am, Microsoft will host a live event where they will cover how to use the Teams. You can attend the live event by clicking the following link at the scheduled time: Join Live Event. This event will be recorded and made available for later viewing.
  • If your department or area would like a session targeted to your specific needs, ITS can provide a custom demonstration. Send requests to 365@uconn.edu.

For details information about Teams, including how it compares to Skype and how to use its features, visit the IT Knowledge Base: kb.uconn.edu

For more information, contact: ITS at 365@uconn.edu

Updated Object Code Guides (From KFS Listserv)

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The following guides have been updated for Fiscal Year 2021, and can be found at: https://accountingoffice.uconn.edu/oversight-of-kfs-object-codes/

KFS Asset, Liability & Fund Balance Object Codes Descriptions
KFS Expense Object Codes Descriptions
KFS Revenue Object Codes Descriptions

Feel free to contact me if you have any questions about the guides or object code usage.

Thank you,
Annette

Annette Pavone, CPA
Accounting Manager, Inventory Control & Capitalization
Accounting Office
University of Connecticut
343 Mansfield Road
Storrs, CT 06269-1074
Phone (860) 486-2934

Last call for fiscal year-end gifts and disbursements (From UConn Foundation)

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Attachment: Fiscal Year-end memo

I hope everyone had an enjoyable holiday weekend.  It’s hard to believe we’ve been working remotely for almost 4 months and are closing out the fiscal year in the next week.  I’m forwarding the attached memo regarding year-end processing for Foundation gifts and disbursements.

Please contact Ed Liedke with disbursement questions or Bonnie Burleigh for gift questions.  Our e-mails are eliedke@foundation.uconn.edu and bburleigh@foundation.uconn.edu

Reimbursement Type Reminder:  When creating an RFD for submission, University users should select between two options for reimbursement type:

  • If the payee is UConn or UConn Health, the reimbursement type must be University reimbursement
  • If the payee is any vendor who is not one of the above, the reimbursement type must be University Direct Pay

 

Edward Liedke
Director of Fund Administration
And Disbursements
Phone:  860-486-2006
2390 Alumni Dr. U-3206
Storrs, CT 06269

Concur Travel and Expense- Payment Update (From Travel)

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Dear Colleagues,

 

Per the University travel policy, approved by the Board of Trustees on April 29, 2020, travel that includes airfare, hotel, or car rental, requires a fully approved travel request in Concur prior to departing for your trip.

 

The University will now require travelers to provide a form of payment at the time of booking, rather than allowing employees to book airfare on a centrally billed card.  It is recommended that this form of payment be a University sponsored Individual Travel Card but employees can also use a personal credit card if desired.  As a reminder, expenses charged to a personal credit card will not be reimbursed until after the trip has completed.  In addition, cash advances will not be issued for airfare.

 

In order to allow for ample time to request and receive a Travel Card, the Central Airfare Card being used by our Travel Management Companies (Key Travel and Anthony Travel) will remain in place until August 1, 2020.   Any travel booked in Concur or directly with one of our Travel Management Companies after this date will require a form of payment to complete the booking.   

 

Effective immediately, Sanditz can only be used for Student and Guest Travel until we fully implement student and guest travel in Concur, expected for Fall 2020. 

 

If you have not yet applied for a University Individual Travel Card, you must complete the required trainingand then submit an application for approval.  Once the application is fully approved, it takes 7 – 10 business days for you to receive the card.  Travel Cards will be mailed to the home address you provide on your application for the time that employees are working remotely.

 

As always, please reach out to the travel team with any questions, travel@uconn.edu.  

 

Thank you.

Update on Balance Forward – Pending Entries ( From KFS Listserv)

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The ending balances from Fiscal Year 2020 were scheduled to be loaded last night as pending entries in KFS. Unfortunately, there have been technical issues relating to this process. The Enterprise Applications Team is working to resolve the issues, and a notification will be sent out once this has been resolved. Thank you for your patience.

Annette

Annette Pavone, CPA
Accounting Manager, Inventory Control & Capitalization
Accounting Office
University of Connecticut
343 Mansfield Road
Storrs, CT 06269-1074
Phone (860) 486-2934

Fiscal Year-end (from UConn Foundation)

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Attachment: Fiscal Year-end memo

Now that we have moved into July the end of the fiscal year is coming fast. I’m forwarding the attached memo regarding year-end processing for Foundation gifts and disbursements.
Please contact Ed Liedke with disbursement questions or Bonnie Burleigh for gift questions. Our e-mails are eliedke@foundation.uconn.edu and bburleigh@foundation.uconn.edu
Reimbursement Type Reminder: When creating an RFD for submission, University users should select between two options for reimbursement type:
If the payee is UConn or UConn Health, the reimbursement type must be University reimbursement
If the payee is any vendor who is not one of the above, the reimbursement type must be University Direct Pay
I hope you all enjoy the holiday weekend!

Edward Liedke
Director of Fund Administration And Disbursements
Phone: 860-486-2006
2390 Alumni Dr. U-3206
Storrs, CT 06269