This email only applies to Cardholders, Record Managers and Fiscal Officers that have PCard transactions that have not been reallocated and approved.
Reminder: We only have two week left of Fiscal year 2020 and there are over 2200 outstanding Pro-Card (PCDO) e-docs that need to be reallocated and or approved. In some cases the PCDO e-docs have been reallocated but they are in the action list of the Fiscal Officer for approval. Please make time to review your action lists in KFS to ensure that all your PCard e-docs have been reallocated and approved. This MUST be done prior to the new fiscal year. You do not need to wait for your statement to reallocate charges. All transactions that need to be reallocated will be in your action list.
All Procard transactions with a Post date of June 15th and earlier must be reallocated and approved by the fiscal officer by June 30th. This Wednesday, June 17th is the last day a new PCDO will hit your action list. All transaction feeds after Wednesday will be held and fed into KFS when FY21 opens.
Cardholders – Please check your action list. You will get an FYI each time a Pro-card transaction posts to your account. Be sure to notify your reconciler with appropriate receipts and accounting information so they can reallocate your transaction.
Reconcilers – Please check your action lists for any outstanding charges that need to be reallocated. Please remember that the charge is not completely reallocated until your fiscal officer approves the e-doc.
Fiscal Officers – Please check your action lists for any PCDO’s that have been reallocated that are waiting for your approval.
Please let me know if you have any questions.
Thank you in advance for your attention to this matter!
Nancy Patrylak, CPCP
Procurement Solutions Center Manager
University of Connecticut
University Business Services
3 Discovery Drive, Unit 6076
Storrs, CT 06269
(860) 486-2622 – phone
(860) 486-5051 – fax