Attachment: Coding Expenses Associated with Coronavirus_3.13.2020

Sent on behalf of Trish Casey, Associate Vice President of Financial Operations and Controller:

As a reminder, expenses relating to the Coronavirus should be coded using Project Code COVID19. Please see the attached document for more details.

For transactions that have already posted to the general ledger that should have had the COVID19 project code, please submit an Intra-Account Adjustment (IAA) eDoc in KFS.

Instructions on how to complete an IAA:

On the IAA eDoc, the FROM side of the transaction represents how an expense is currently recorded; the TO side of the transaction will include the Project Code COVID19.

For negative expenses (credits), the TO and FROM sides should be reversed.

The Reference Number should be the eDoc number of the existing transaction.

For questions on completing the IAA, please contact Annette Pavone (annette.pavone@uconn.edu)

 

Thank you,

Annette Pavone, CPA
Accounting Manager, Inventory Control & Capitalization
Accounting Office
University of Connecticut
343 Mansfield Road
Storrs, CT 06269-1074
Phone (860) 486-2934

Attached document: Coding Expenses Associated with Coronavirus_3.13.2020

Sent on behalf of Trish Casey, Associate Vice President of Financial Operations and Controller:

As a reminder, expenses relating to the Coronavirus should be coded using Project Code COVID19. Please see the attached document for more details.

 

Thank you,

Annette Pavone, CPA
Accounting Manager, Inventory Control & Capitalization
Accounting Office
University of Connecticut
343 Mansfield Road
Storrs, CT 06269-1074
Phone (860) 486-2934

This email only applies to Cardholders, Record Managers and Fiscal Officers that have PCard transactions that have not been reallocated and approved. 

 Good Afternoon:

Reminder: The end of the fiscal year  2020 is fast approaching and there are many outstanding Pro-Card (PCDO) e-docs that need to be reallocated.  In some cases the PCDO e-docs have been reallocated but they are in the action list of the Fiscal Officer for approval.  Please make time to review your action lists in KFS to ensure that all your PCard e-docs have been reallocated and approved.   This MUST be done prior to the new fiscal year.  You do not need to wait for your statement to reallocate charges.  All transactions that need to be reallocated will be in your action list.

All Procard transactions with a Post date of June 15th and earlier must be reallocated and approved by the fiscal officer by June 30th.

 Cardholders – Please check your action list.  You will get an FYI each time a Pro-card transaction posts to your account.  Be sure to notify your reconciler with appropriate receipts and accounting information so they can reallocate your transaction.

 Reconcilers – Please check your action lists for any outstanding charges that need to be reallocated.   Please remember that the charge is not completely reallocated until your fiscal officer approves the e-doc.

Fiscal Officers – Please check your action lists for any PCDO’s that have been reallocated that are waiting for your approval.

 

Please let me know if you have any questions.

Thank you in advance for your attention to this matter!

 

From: Procard Users <PROCARD-L@LISTSERV.UCONN.EDU> On Behalf Of Patrylak, Nancy
Sent: Tuesday, May 5, 2020 2:01 PM
To: PROCARD-L@LISTSERV.UCONN.EDU
Subject: Year end reallocation of Pro-Card