We write to share some updates on the integration of Career Paths into PageUp.

New Searches

Effective March 2nd, Human Resources will use Career Paths Job Titles, and the associated Salary Bands, for new searches in PageUp. To identify a correct Job Template in Career Paths, we encourage Hiring Departments to consider the essential duties, responsibilities, and components of a job. From there, Hiring Departments should select the appropriate Occupational Group, Job Family, Job Path, and Job Template. This process ensures that Hiring Departments select the correct Job Template based on the work requirements and expectations. Workforce Solutions is available to assist Hiring Departments in the selection of Job Templates. In addition, Hiring Departments should contact their Workforce Solutions specialist to discuss the inclusion of education and experience equivalencies, if needed. As always, equivalencies must be included explicitly in the Job Advertisement in order to assess candidates against them.

Searches in Progress

Over the next two weeks, Human Resources will convert searches in progress from the Legacy UCPEA Classification System to Career Paths, assessing and mapping the job and applying the Career Paths Salary Bands. HR will notify hiring departments when the conversion for their job is complete.

Recently Hired

Human Resources will inform recently hired employees of their mapping in Career Paths on an on-going basis. Employees mapped into Career Paths with their salary below the minimum will be brought up the minimum, effective the date of hire.

For more information, contact: Human Resources at workforce@uconn.edu

Source Link: http://dailydigest.uconn.edu/publicEmailSingleStoryView.php?id=152226&cid=24&iid=4482

Dear Colleagues,

We write with updates and reminders on Special Payroll and PageUp.

MAY INTERSESSION & SUMMER PAYROLL PROCESSING IN PAGEUP

Regular Payroll Faculty Members

Summer appointments (5/23-8/22) for regular payroll faculty members, eligible under the Extra Compensation policy, are now processed through a SmartHR transaction, which HR will post-audit. These appointments will not be processed through PageUp. Departments should submit the SmartHR transaction with the appropriate documentation for regular payroll faculty members:

• Conducting research: The Faculty Research Certification is now available on the HR website.
• Teaching a credit course: The offer letter template is now available on the HR website.
• Performing all other work on special payroll: The offer letter template is now available on the HR website.

Graduate Students

Departments should use the PageUp special payroll graduate search that HR has set up for summer (5/22-8/22) appointments. Departments will need to send out the link to the graduate student(s) to apply.  Once the graduate student has applied, the department can submit the hire request with the appropriate documentation for graduate students:

• Conducting research: The offer letter to use in this situation is “Grad Student Technician,” as found in the PageUp merge feature.
• Teaching a credit course: The offer letter to use in this situation is “Grad Special Pay Lecturer,” as found in the PageUp merge feature.
• Providing course support: Currently, departments submit requests for GA Instructional Specialists at the maximum stipend amount; however, the final stipend amount depends on student enrollment in the course, and the stipend amount cannot be updated if the GA has already accepted the offer and a SmartHR has been processed. To address this issue for summer 2020, HR recommends the following process: Departments continue to submit hire requests at the maximum stipend  (and the offer letter, “Grad Instructional Specialist,” should contain the stipend formula, not the actual stipend) and continue to offer the position to the GA. Departments should refrain from submitting the SmartHR transaction until after the final stipend amount is known; HR will update the hire request and re-export the data to Smart HR for processing by departments. HR will contact departments at the end of the add/drop periods to collect final stipend amounts.

OTHER REMINDERS

UCPEA and Special Payroll

A Flexible Work Schedule Agreement Form is needed when an employee in a position covered by UCPEA is on a special payroll appointment and needs to adjust their regular payroll schedule to accommodate the special payroll activity. Completed forms should be sent directly to BOTH laborrelations@uconn.edu and SPAR@uconn.edu for approval. Once approved by Labor Relations, HR will be able to continue processing the special payroll request.

Late Course Cancellations for Adjunct Faculty Members

Article 26.3 of the AAUP contract requires notice to adjunct faculty when their scheduled course is cancelled. Notification timeframes vary by length of service:

• 30 days’ notice for adjuncts who have worked less than 6 consecutive semesters.
• 45 days’ notice for adjuncts who have worked 6 or more consecutive semesters.

If the adjunct faculty member does not receive the necessary notification, they are eligible for a partial lump-sum payment of their original appointment. The following formula is used to calculate the lump-sum payment:

1. Number of Days’ Notice Required by Contract – Actual Number of Days’ Notice Prior to the Start of the Course = Days’ Owed
2. (Intended Stipend Payment / Number of Days in the Semester) * Days’ Owed = One-Time Lump-Sum Payment

The lump-sum payment should be processed through SmartHR.

Please forward any questions to spar@uconn.edu.

From: Special Payroll Information <SPECIAL_PAYROLL-L@LISTSERV.UCONN.EDU> On Behalf Of Murray, Brandon
Sent: Thursday, February 27, 2020 9:27 AM
To: SPECIAL_PAYROLL-L@LISTSERV.UCONN.EDU
Subject: Update: Special Payroll and PageUp

From: Special Payroll Information <SPECIAL_PAYROLL-L@LISTSERV.UCONN.EDU> On Behalf Of HR – Communications
Sent: Friday, January 24, 2020 8:34 AM
To: SPECIAL_PAYROLL-L@LISTSERV.UCONN.EDU
Subject: PageUp: Extending a Job Offer

In response to departments unintentionally extending job offers without approval in PageUp, HR has implemented a step between “Create Hire Request” and “Make Online Offer.”

This applies to unclassified searches and Special Payroll appointments:

1. As usual, Hiring Departments will update their top candidate’s status to “Preliminary Offer Decided” and enter all post-interview evaluations.
2. Hiring Departments will complete a “Create Hire Request,” entering the appropriate Approval Process.
3. The Hire Request goes through the usual chain of approvals, with a final approval in HR.
4. HR approves the hire and changes the candidate’s status to “Ready for Dept. to Make Offer.”
5. The Department will now have the option to “Make Online Offer” to the candidate.

While this is an extra step for HR, this will prevent departments from unintentionally extending offers to candidates without the necessary approvals. Please remember to review all offer letter and hiring request terms and conditions (e.g., start date, salary) prior to moving a candidate to “Make Online Offer.”

This does not impact the ability of departments to conduct verbal negotiations with faculty. As usual, the department needs all approvals before extending a formal offer.

To sign up for PageUp training in February or March, please visit Learning@Work:

• Regular Payroll
• Special Payroll

Human Resources will hold Open Lab sessions on the following dates and times in Training Room A, Wilbur Cross:

• 2/12/2020 8:30am-11am
• 2/18/2020 8:30am-11am
• 3/4/2020 8:30am-11am
• 3/17/2020 8:30am-11am

Please check the PageUp website periodically for updates to help documents, and please contact Workforce Solutions via workforce@uconn.edu with questions.