Month: May 2025

June 2025 Newsletter

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June 2025 Newsletter

Fiscal Updates:

  • Summer Pre-encumbrances:
    • The B.O. are pre-encumbering salary and fringe for FY25 and FY26 (starting 6/13/25 onwards) for the following payroll types:  
      • Summer Grads, Faculty Summer, and other Special Payroll appointments on grant accounts 
      • The Pre-encumbrance will be reflected in the April 1st – July 1st reports
  • FY25 Fiscal Year End
    • University Year-End Deadlines:
      • The annual notice of the financial year-end deadlines for contracts, commitments, expenditures, and other transactions is available at the following link: https://controller.media.uconn.edu/wp-content/uploads/sites/1123/2025/03/EYD2025.pdf
        • Internal BO Deadlines – please submit by internal deadline to allow enough time for review:
        • Payroll Funding Changes – Friday, May 23rd
        • Financial Processing (DI, GLT, TF, ST, IB, BA, SSBA) – Friday, June 13th
        • Foundation Reimbursement (RFD) – Friday, June 13th
    • Foundation Reimbursement 
      • Reconciliation process – the BO will be directly processing RFDs for the departments that have an arrangement with us 
      • For the departments that would like to utilize the BO for this process, please reach out to cahnrbo@uconn.edu 
    • CCR – this will be processed by the Business Office in period 13  
      • For programs that have been identified as entrepreneurial for revenue sharing, we will be processing the transfers to recoup a portion of the revenue generated for Provost’s Office and CAHNR Dean’s Office per policy – for more information, please refer to the Entrepreneurial Revenue Distribution Policy found on the College Intranet 

 

  • Business Office Reports 
    • In July, there will be two report distributions for department and faculty reports.  As we move through the first couple of weeks of July, the Business Office will be preparing account budgets and update all accounts to reflect the starting FY26 balances 
      • July 1st – will reflect FY25 ending balances; These will be the last report distribution for FY25 
      • By July 14th – will reflect FY26 beginning balances 

 

  • FY26 New Fiscal Year 
    • Salary Savings Accounts 
      • Reminder – the BO will load any remaining prior year (FY25) salary saving account spendable balances for depts. and faculty on July 1st. These funds expire 6/30/2026 
      • Salary Savings earned in FY25 will be distributed on 7/1/2025 (FY26).  These funds expire 6/30/2027
    • CAHNR Awards 
          • For those who received CAHNR Awards, the BO will establish new 6L RFNDO accounts and will manage any Foundation Disbursements by the end of FY25 
          • These accounts will have the award recipient listed as the ‘Account supervisor’, and will be included in their monthly account statements starting July 14th 
        • Update from Accounting Office:
          • KFS object code 6935 (miscellaneous expense) will be deactivated starting in Fiscal Year 2026. This change is part of ongoing efforts to enhance accuracy and efficiency in financial and tax reporting processes.
          • Alternative Object Codes: Departments that have been utilizing object code 6935 on eDocs are encouraged to review expense descriptions available in the knowledgebase to identify more appropriate object codes.  Please refer to the following link:  KFS Expense Object Code Descriptions – Finance, Payroll, and Budget – UConn Knowledge Base.

 

 

SPS Updates:

  • New Huskybuy Routing Procedure
    • Effective July 1st – SPS will no longer be in the approval process for lab supply purchases under 5k
    • Post-review will be conducted by PPASA
      • Any items deemed to be not allowable, allocable, or incorrectly coded as lab and classroom supplies will require corrections and may need to be removed from the sponsored award
  • Review the SPA Presentation Slides for Best Practices on:

 

 

HR (Human Resources) and Payroll Updates:

    • Fall 2025 Adjunct Dates: https://hr.uconn.edu/special-payroll-info/
      • Term: 8/25/2025-12/17/2025
      • PageUp by 6/6/25
      • Approval PU by 7/15/25
      • Smart-HR Deadline (internal B.O.) – Friday, July 18th
      • Payroll Deadline – Friday, July 25th
    • HireRight Training:
      • There will be HireRight Training available from Payroll on the below dates. If interested in this training, please register here.
        • Thursday 6/5/25, 9:00-10:30
        • Thursday 6/26/25, 9:00-10:30
        • Thursday 7/17/25, 2:00-3:30
        • Tuesday 7/29/25, 9:00-10:30
        • Tuesday 8/12/25, 2:00-3:30

     

    CAHNR Internal Professional Development Opportunities:

    The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and offer training, that will help the CAHNR community grow. Workshops and training will focus on fostering employee understanding and abilities in both hard and soft skills, such as in communication, HR/Payroll competency, and creativity.

    As Professional Development Opportunities are finalized, they will be listed on our website here. Please be sure to check regularly for new learning opportunities and other about upcoming events.

    • CAHNR Grow & Thrive
      • June 10th 8:30AM – 4:00PM
      • CAHNR Grow and Thrive is a day dedicated to professional development, bringing staff from across the College of Agriculture, Health, and Natural Resources together to learn, connect, and grow. Organized by the CAHNR Staff Advisory Council and sponsored by the Dean’s Office, this event is an opportunity to build new skills, collaborate with colleagues, and strengthen our shared vision for CAHNR’s future. Through interactive workshops, team-building activities, and thoughtful discussions, attendees will gain valuable insights and practical tools to enhance their work and impact. By investing in our staff, we’re building a stronger, more connected community that will continue to drive CAHNR forward.

     

    • CAHNR Staff Advisory Council (SAC)
      • Visit the CAHNR Staff SharePoint Site for opportunities with professional development, networking, and even hobby and wellness events.

    Shout-outs:

    • Welcome:
      • Isamar Rodriguez, Educational Program Assistant, EXT-Hartford County
      • Mary Malley, Administrative Program Support 3, NUSC
    • Farewell:
      • Camilla Crossgrove, NUSC – retiring July 1st

    Fun “Dad” Jokes:

    • What did one ocean say to the other?
      • Nothing, they just waved.
    • Who wins in a fight between Sunday and Monday?
      • Sunday.  Monday is a weekday.
    • What does a mathematician say when something goes wrong?
      • Figures!