May 2025 Newsletter

Fiscal Updates:

• Summer Pre-encumbrances:
  • The B.O. are pre-encumbering salary and fringe for FY25 and FY26 (starting 6/13/25 onwards) for the following payroll types:  
    • Summer Grads, Faculty Summer, and other Special Payroll appointments on grant accounts 
    • The Pre-encumbrance will be reflected in the April 1^st – July 1^st reports

• Weekly Year-End Reports:
  • As we approach FY25 year-end, the B.O. has started distributing weekly financial reports related to year-end close starting the Monday, March 31^st.  Reports are distributed the Monday of every week:
    • 2.5% Carry Forward – Academic Units and Extension Storrs
    • 2L Balances “Use it or Lose it” – all units
    • Salary Savings – all units
    • Org fund balance Report – all units
    • TA/Adjunct Compensation Report – Academic Units only
    • GA Hold Account Report – Academic Units only
    • Continuation Account Report – all units
    • Open Encumbrance Report – all units
    • Pending E-doc Report – all units
• FY25 University Year-End Deadlines:
  • The annual notice of the financial year-end deadlines for contracts, commitments, expenditures, and other transactions is available at the following link: https://controller.media.uconn.edu/wp-content/uploads/sites/1123/2025/03/EYD2025.pdf
  • Internal BO Deadlines – please submit by internal deadline to allow enough time for review:
    • Payroll Funding Changes – Friday, May 23^rd
    • Financial Processing (DI, GLT, TF, ST, IB, BA, SSBA) – Friday, June 13^th
    • Foundation Reimbursement (RFD) – Friday, June 13^th

 

Purchasing Update:

• FY26 Requisition and Blanket PO:

• • Huskybuy is ready for submission of new requisitions and blanket PO requests for FY26.  These orders will be released on the last day of the Fiscal Year.  For Blanket Orders you can create a new requisition by navigating to the HuskyBuy shopping home page and select the Non-Catalog Blanket Order form.
  • Important Resources:
    • Complete Instructions for preparing your FY26 Blanket Orders and Requisitions
    • Knowledge Base: Non-catalog orders general
    • Knowledge Base: Blanket Order FormComplete Instructions for preparing your FY25 Blanket Orders and Requisitions

 

SPS Update:

• Subaward workflow changes:
  • Beginning May 1, 2025, the subaward workflow process will transition to departmental initiation in HuskyBuy. Resources available include:
    • SPS’ HuskyBuy Subaward Actions Job Aid.pdf provides full instructions for initiating a subaward-related Purchase Requisition (for new subawards) or Purchase Order Action (for subaward amendments).
    • SPS’ HuskyBuy Subaward Actions Quick Guide.pdf provides a listing of subaward-related actions corresponding to common prime award activities.
    • Please visit Resources for UConn Suppliers/Recipients of Payments for additional information on how subrecipients can register as suppliers in the HuskyBuy system. Please note that a completed and signed Form W-9.pdf, along with an active SAM.gov registration, are required.

 

HR (Human Resources) and Payroll Updates:

• CORE-CT Upgrade
  • To accommodate an upcoming Core-CT upgrade on Monday, May 12, 2025, the following changes will be made to timesheet submission and approval deadlines, as well as Core-CT system availability.
    • The timesheet submission deadline for pay period ending 5/1/25 is being changed to Thursday, May 1, 2025.
    • The timesheet approval deadline for pay period ending 5/1/25 is being changed to Friday, May 2, 2025.
    • Wednesday, May 7, 2025 – Core-CT will be unavailable for Pay-Confirm activities.
    • Thursday, May 8, 2025 – Core-CT availability will be reinstated at approximately 7:30 a.m. until noon at which time the system will be unavailable through Monday morning.
    • Monday, May 12, 2025 – Core-CT availability will be reinstated at approximately 7:30 a.m.

• Fall 2025 Graduate Students  

• • Term: 8/23/25 – 1/7/26
  • Link to AY2025-2026 GA Stipend Rates: https://payroll.media.uconn.edu/wp-content/uploads/sites/2008/2024/09/Grad-Stipend-Chart-AY25-26.pdf
  • Offer Letter for Continuing Students due to Student by June 1^st
  • Smart-HR Deadline – Friday, June 27^th (tentative)
  • Payroll Deadline – Friday, July 11^th (tentative)

• Fall 2025 Adjunct Dates: https://hr.uconn.edu/special-payroll-info/
  • Term: 8/25/2025-12/17/2025
  • PageUp by 6/6/25
  • Approval PU by 7/15/25
  • Smart-HR Deadline (internal B.O.) – Friday, July 18^th
  • Payroll Deadline – Friday, July 25^th

• New Student Employment System – 12Twenty (see email attachment)
  • The University will be launching 12Twenty, a single platform that will replace both JobX and Handshake for on-campus and off-campus job opportunities. This change will simplify the experience for students and employers alike, providing one place to post jobs, track applicants, and access career-related services.
  • Key Upcoming Dates & Information
    • May 1: 12Twenty launches for Student Labor and Federal Work-Study (FWS) job postings
    • May 9: Post-launch Q&A session for employers (virtual support)
    • June 30: Employer access to JobX ends – download any needed data before this date
    • July 1: Full transition from Handshake to 12Twenty for career coaching, job fairs, internships, and more

• PageUp Training:
  • Regular Payroll
    • May 19, 2025, from 9:00 AM to 11:30 AM (Register)
  • Special Payroll
    • May 20, 2025, from 9:00 AM to 11:00 AM (Register)
• HireRight Training:
  • There will be HireRight Training available from Payroll on the below dates. If interested in this training, please register here.
    • Thursday May 8th, 1:30-3:00pm

• Graduate School Timely Topics 
  • May 15^th, 1:00pm – Graduate Admissions 2024-2025 Cycle Debrief
  • May 29^th, 1:00pm – Preparing for Fall: Graduate Assistant Payroll Procedures

 

CAHNR Internal Professional Development Opportunities:

The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and offer training, that will help the CAHNR community grow. Workshops and training will focus on fostering employee understanding and abilities in both hard and soft skills, such as in communication, HR/Payroll competency, and creativity.

As Professional Development Opportunities are finalized, they will be listed on our website here. Please be sure to check regularly for new learning opportunities and other about upcoming events.

 

• CAHNR Grow & Thrive
  • June 10^th 8:30AM – 4:00PM
  • CAHNR Grow and Thrive is a day dedicated to professional development, bringing staff from across the College of Agriculture, Health, and Natural Resources together to learn, connect, and grow. Organized by the CAHNR Staff Advisory Council and sponsored by the Dean’s Office, this event is an opportunity to build new skills, collaborate with colleagues, and strengthen our shared vision for CAHNR’s future. Through interactive workshops, team-building activities, and thoughtful discussions, attendees will gain valuable insights and practical tools to enhance their work and impact. By investing in our staff, we’re building a stronger, more connected community that will continue to drive CAHNR forward.

 

• CAHNR Staff Advisory Council (SAC)
  • Visit the CAHNR Staff SharePoint Site for opportunities with professional development, networking, and even hobby and wellness events.

 

Fun “Dad” Jokes:

• If April showers bring May flowers, what do May flowers bring?
  • Pilgrims.
• Why are oak tress so forgiving?
  • Every May they “turn over a new leaf.”
• What season is it when you are on a trampoline in May?
  • Spring-time.