March 2025 Newsletter

Fiscal Updates:

• Summer 2025 Faculty Payrolls 
  • The Business Office will be processing summer faculty salary against any grant/contract, start-up, and/or any other salary commitments from the Dean’s Office 
    • Communication to faculty have started and we will continue through April 2^nd which is the B.O. Deadline for Summer Payroll with an effective date of 5/23/2025 
    • Tracking sheets may be found in B.O./Department shared folder in Sharepoint, under Faculty Summer 2025
  • 11-month Faculty
    • The B.O. will work with faculty to process the summer hire 
    • This will include the PageUp Request and the Smart-HR Transaction 
  • Departments will continue to be responsible for processing non-grant summer payrolls
  • Important Reminder:
    • The overload policy allows faculty to be eligible to earn up to an additional 25% over their summer salary (12/12ths) for non-research activity (May and winter intersession, summer teaching, CETL course development, etc.)
    • The overload must be requested and approved prior to the start of the non-research activity
    • If you are processing special payroll compensation for your research-active faculty, please contact the B.O. to start the overload request

• Summer Pre-encumbrances:
  • The B.O. will be pre-encumbering salary and fringe for FY25 and FY26 (starting 6/13/25 onwards) for the following payroll types:  
    • Summer Grads, Faculty Summer, and other Special Payroll appointments on grant accounts 
    • The Pre-encumbrance will be reflected in monthly reports starting April 1^st

• Weekly Year-End Reports:
  • As we approach FY25 year-end, the B.O. will be distributing weekly financial reports related to year-end close starting the 1^st Monday on March 31^st.  Reports include:
    • 2.5% Carry Forward – Academic Units and Extension Storrs
    • 2L Balances “Use it or Lose it” – all units
    • Salary Savings – all units
    • Org fund balance Report – all units
    • TA/Adjunct Compensation Report – Academic Units only
    • GA Hold Account Report – Academic Units only
    • Continuation Account Report – all units
    • Open Encumbrance Report – all units
    • Pending E-doc Report – all units

 

HR (Human Resources) and Payroll Updates:

• Grad Summer 2025:
  • Important Dates
    • Summer dates are 5/23/2025-8/22/2025
    • Due to PageUp: 3/13/25
    • Smart-HR (Internal BO) Submit by 4/2/2025
    • Smart-HR (University) Approved by 4/17/2025
  • Reminders:
    • Please include a print-out of the Grad calculator in your PageUp requests
      • Use AY24-25 Grad Stipend chart for your calculation: https://payroll.media.uconn.edu/wp-content/uploads/sites/2008/2024/09/Grad-Stipend-Chart-AY24-25.pdf
    • Submit a PageUp request for each unique funding period.  In the Smart-HR Special Payroll hire template, the appointment’s start and end dates are sourced directly from the PageUp record and are not editable. This could lead to inaccuracies in encumbrance if adjustments to funding are required

• Fall 2025 Adjunct Dates: https://hr.uconn.edu/special-payroll-info/
  • 8/25/2025-12/17/2025
  • PageUp by 6/6/25
  • Approval PU by 7/15/25
  • Due in SHR (approval) by 7/25/25

• PageUp Training
  • Regular Payroll
    • March 3, from 9:00am to 11:30pm (Register)
  • Special Payroll
    • March 4, from 9:00am to 11:00am (Register)
• Graduate School Timely Topics 
  • March 6^th – Having That Difficult Conversation with Your Graduate Advisee
  • March 27^th – Strength-based Advising for Neurodiverse Graduate Students

 

CAHNR Internal Professional Development Opportunities:

The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and offer training, that will help the CAHNR community grow. Workshops and training will focus on fostering employee understanding and abilities in both hard and soft skills, such as in communication, HR/Payroll competency, and creativity.

As Professional Development Opportunities are finalized, they will be listed on our website here. Please be sure to check regularly for new learning opportunities and other about upcoming events.

• • • CAHNR Staff Advisory Council (SAC)
      • Visit the CAHNR Staff SharePoint Site for opportunities with professional development, networking, and even hobby and wellness events.

 

Fun “Dad” Jokes:

• • Why can you never trust atoms?
    • They make up everything.
  • Why couldn’t the shellfish farmer go for a run?
    • He pulled a mussel.
  • Why do melons have weddings?
    •  They cantelope.