September 2024 Newsletter
Fiscal Updates:
- FY24 Hard Close
- Occurred: Friday, August 23rd
- As of Monday, August 23rd, final balances from FY24 were carried over as beginning balances into FY25
- For contract and grant accounts, ending balances for FY24 will be seen in the “Contracts Grants Beginning Balance Amount” field on the General Ledger Balance Lookup for FY25
- For all other account types, ending balances for FY24 will be seen in the “Beginning Balance Line Amount” field on the General Ledger Balance Lookup for FY25
- Kuali Financial Data Mart (KFDM) has also been updated to include the beginning balances for FY25
- FY24 Carry Forward
- If your department is scheduled to receive any carry forward funding, the transfer of funds will be processed by September 30th
- AY24-25 Grad
- Pre-encumbrance has been loaded for Grad Payroll
- Monthly Report in September will continue to capture the pre-encumbrance
- GA payrolls are usually encumbered during the first week of September. Once this occurs, the BO will release the manual encumbrance previously entered to avoid overstatement on accounts
- New GA Hold Accounts
- We have created new GA Hold accounts under sub-fund UNRSP (project) and will be deactivating old GA Hold with sub-fund OPOTF. New account numbers will be communicated individually
- The B.O. will process any necessary funding changes to move existing GAs on the hold account to the new account
- Pre-encumbrance has been loaded for Grad Payroll
- Federal Accounts (Smith Lever, SAES Capacity)
- FY24 Accounts
- will remain open through 11/30/24 for expenses incurred by 9/30/24
- Please avoid last minute spending
- After November 30th, no additional transactions will be allowed on these accounts – transactions may need to be moved to an unrestricted account
- Please monitor your continuation accounts for timely cost transfer submission
- Please contact the BO if you need any assistance
- On December 1st the BO will begin the Federal FY24 close out process
- FY25 Accounts
- New Federal Fiscal Year (FFY) opens on 10/1/2024 (FFY25)
- The BO has begun its annual review and establishment of the FY25 Federal Accounts
- In September, you may see new account requests in your KFS Action List. Please review and approve the edocs as timely as possible so the accounts are active and appear in the monthly report distribution as of Oct 1st
- Your department Smith-Lever budget was identified in your FY24 Dept. Budget Hearing Letter from the Dean
- *Reminder: Every expense must be categorized in 1 or more of the 5 areas strategic areas by the utilization of sub-accounts (only exception is Regular Payroll)
- Sub-Accounts
- Climate (CLIM)
- Food (FOOD)
- Health (HLTH)
- Landscapes (LAND)
- Misc. (MISC)
- Sub-Accounts
- *Reminder: Every expense must be categorized in 1 or more of the 5 areas strategic areas by the utilization of sub-accounts (only exception is Regular Payroll)
- FY24 Accounts
HR (Human Resources) and Payroll Updates:
- AAUP Faculty Smart-HR Blackout period
- Due to the merit process, there will be a blackout period for all AAUP bargaining unit members on August 17th – September 2nd
- Please do not submit any faculty continuations/renewals or other faculty changes during this blackout period – this applies to any transactions effective 8/23/23 and beyond
- Due to the merit process, there will be a blackout period for all AAUP bargaining unit members on August 17th – September 2nd
- Graduate School Timely Topics
- September 12 at 2pm – Dialogue with The Graduate School Dean
- September 19 at 11am – Racial Microaggressions and the Cumulative and Deleterious Effects on Historically Excluded and Racially Oppressed Faculty, Staff, and Students
- September 26 at 11am – Graduate Admissions: Program Application Processing in Slate and Admissions Cycle Kick Off!
- September 26 at 2pm – New Graduate School Fellowships Process for Fall 2025 Admissions Cycle
- PageUp Training
CAHNR Internal Professional Development Opportunities:
The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and offer training, that will help the CAHNR community grow. Workshops and training will focus on fostering employee understanding and abilities in both hard and soft skills, such as in communication, HR/Payroll competency, and creativity.
As Professional Development Opportunities are finalized, they will be listed on our website here. Please be sure to check regularly for new learning opportunities and other about upcoming events.
- CAHNR Staff Advisory Council (SAC)
- Visit the CAHNR Staff SharePoint Site for opportunities with professional development, networking, and even hobby and wellness events.
Fun “Dad” Jokes:
- Why did Humpty Dumpty love autumn?
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- Because Humpty Dumpty had a great fall
- Why did the fish blush?
- Because it saw the ocean’s bottom
- What do you call a rabbit with fleas?
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- Bugs Bunny