Month: November 2022

December 2022 Newsletter

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December 2022 Newsletter 

In Fond Memory:  

Sadly, we lost a valued member of the CAHNR community and the administrative team. Nicole Gabelman passed away unexpectedly on November 16th.  Nicole was extremely dedicated and hard-working, and she displayed an extraordinary commitment to PSLA, as well as the college. In addition to her willingness to support CAHNR’s mission, Nicole brought joy and laughter to interactions with her colleagues. Our deepest sympathies go to Nicole’s family and friends during this time of loss. 

 

Fiscal Reminders: 

  • Budget Construction (BC)   
    • BC will not occur in FY24 and likely moving forward  
    • The Business Office will manage the FY24 budget load as done in past fiscal years  
  • Spring Payroll Pre-Encumbrance   
    • Similar to the Fall Grad pre-encumbrance load, the B.O. will be pre-encumbering PA that cross into the 2023 calendar year for the following payroll types:  
      • Adjunct on 2Ls  
      • Grads – all accounts  
      • Post-doc – grant accounts  
      • Special Payroll and regular payroll on grant accounts that crosses fiscal years 
  • Faculty Compensation Policy 

           https://policy.uconn.edu/2011/05/24/extra-compensation-for-full-time-faculty-in-aaup-policy-on/ 

    • Provost has updated the policy on Nov 11th:  
    • Please note 
      • Overload Pay – may be appropriate for activities including, but not limited to, teaching during winter or May intercession, online course development sponsored by CETL, outreach, performance, or academic/student support 
        • Should not exceed 25% of the twelve-month equivalent of annual salary each year 
  • UBS Reminders 
    • With the Holiday Season approaching some vendors may provide reduced pricing 
      • Please be mindful of when items must be procured and allow ample time for processing (especially orders greater than $10k) 
    • Please allow ample time for processing when looking to procure items for the start of the Spring 2023 semester 
    • Huskybuy – as part of the maintenance update, there was a slight change in the user interface.  The Actions Menu, where you would perform tasks such as Approve, Reject or Return documents has moved closer to where the current action buttons are already located, represented by “3 dots”  
    • Staffing Updates within UBS 
      • Elaine Dumas, Category Manager for the Technology Team 
      • Alyssa Wojcik – Travel Services Support Specialist 
  • New CAHNR Email Address for Reports 

         CAHNR_Reports@uconn.edu  

    • Starting December 1st reports will be sent from the new CAHNR_Reports@uconn.edu email address.   
    • This email address will be used specifically for report distribution 
    • Any question regarding information within the reports should still be directed to the CAHNRBO@uconn.edu email address 

 

HR and Payroll Reminders: 

  • Spring 2023 GA Deadlines  
    • Smart-HR  – BO Deadline – December 2, 2022  
      • University Deadline for Spring 2023 GA PA’s – December 16, 2022  
      • Attachments:  
        • REQUIRED: Offer Letter (OL)    
        • RECOMMENDED: Supplemental Description of Duties (SDD) * not required at time of submission, but will expedite the approval process (if not attached to Smart-HR email to Payroll GA coordinator)  
      • Comments section: DEPT, Employee Name, Employee #, transaction description, and effective dates 
  • Spring 2023 Adjunct Deadlines  
    • Smart-HR – BO Deadline – December 12, 2022  
      • University Deadline for Spring 2023 Adjunct PA’s – December 27, 2022 
      • Attachments:  
        • REQUIRED: Offer Letter (OL)    
      • Comments section: DEPT, Employee Name, Employee #, transaction description, and effective dates 
  • PageUp Trainings  
    • Regular Payroll  
      • December 14, 2022 from 9am to 12pm (Register)  
      • January 24, 2023 from 9am to 12pm (Register) 
    • Special Payroll  
  • Special Payroll Updates 
    • Special Payroll Manual – Human Resources has updated the Special Payroll Manual to reflect the most recent Policy on Re-Employed Retirees, as well as the AAUP and GEU-UAW contracts.  

 

 

CAHNR Internal Professional Development Opportunities: 

The CAHNR’s Dean’s Office is committed to providing opportunities for faculty, staff, and graduate students to expand their professional knowledge and skills. Throughout the year, the Dean’s Office will organize workshops and trainings that help the CAHNR community grow their understanding and abilities of both hard and soft skills, such as communications, HR/payroll, and creativity.   

Professional development opportunities will be listed on this site as they are finalized. Check back regularly to learn about upcoming events.   

Additional training opportunities can be found: https://cahnr.uconn.edu/faculty-and-staff-resources/professional-development/  

  • Business Office Open Hour  
    • Wednesday, December 21st from 12:00PM – 1:00PM, Young 209 w/ Virtual option  
    • The Business Office will be hosting another open hour.  December’s topics include:   
      • Classification of Object codes 
      • Appropriate accounts for revenue 
      • Account Attributes 
      • TF vs. GLT 
    • Our goal is to have open hours on the 3rd Wednesday of every month moving forward 
    • If you would like to attend, please email the CAHNRBO and we will add your name to the invite  
    • For recommendations on future topics, please submit suggestion to the CAHNRBO or use our anonymous form (https://businessoffice.cahnr.uconn.edu/admin-meeting-questions-2/) 
  • COMING SOON –Foundation FELIX Training 
    • TBD 
    • The Business Office will once again coordinate training with UConn Foundation to demonstrate the Foundation Felix system.   
    • This system provides helpful account information about the fund, any restrictions, real time balance, etc.   

Shout Out: 

  • Welcome:  
    • Jamie Williams, Financial Assistant 1, CAHNR Business Office 
  • Farewells:  
    • Good Luck: Sarah Reichle, Administrative Program Support 1, ARE