Month: August 2022

September 2022 Newsletter

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September 2022 Newsletter 

 Fiscal Reminders: 

  •  FY22 Hard Close 
    • Occurred: Thursday, August 25th  
    • As of Friday, August 26th, final balances from FY22 were carried over as beginning balances into FY23
      • These amounts were previously seen as pending entries
      • For contract and grant accounts, ending balances for FY22 will be seen in the “Contracts Grants Beginning Balance Amount” field on the General Ledger Balance Lookup for FY23.
      • For all other account types, ending balances for FY22 will be seen in the “Beginning Balance Line Amount” field on the General Ledger Balance Lookup for FY22
    • Kuali Financial Data Mart (KFDM) has also be updated to include the beginning balances for FY23 
      • FY22 2.5% Carry Forward  
        • With the Hard Close of FY22, the Business Office will distribute all funds that were eligible to be carried forward by Friday, September 16th  
          • This transfer will be processed as a one‐time (1x) funding adjustment into the departments’ operating account.
      • FY23 Monthly Department and Faculty Reports  
        • *Reminder* FY23 Reports will continue to include sponsored project funded Fall ‘22 and/or Spring ‘23 GA pre-encumbrances  
        • The September 1st reports will continue to capture the pre-encumbrance of GA’s who are coded to sponsored projects   
        • GA payrolls are scheduled to encumber on 9/2 or 9/3.  Once this occurs the BO will release the manual encumbrance previously entered to avoid overstatement on accounts
      • Federal Accounts (Smith Lever, SAES Capacity) – REMINDER from last month 
        • FY22 Accounts  
          • will remain open through 11/30/22 for expenses incurred by 9/30/22  
            • Please avoid last minute spending 
            • After November 30th, no additional transactions will be allowed on these accounts 
          • On December 1st the BO will begin the FY22 close out process 
          • Please monitor your continuation accounts for timely cost transfer submission 
            • Please contact the BO if you need any assistance 
        • FY23 Accounts  
          • New Federal Fiscal Year (FFY) opens on 10/1/2022 (FFY23) 
          • Your department budget was identified in your FY23 Dept. Budget Hearing Letter from the Dean  
          • *Reminder: Every expense must be categorized in 1 or more of the 5 areas strategic areas by the utilization of sub-accounts (only exception is Regular Payroll) – specific to Smith Lever accounts only  
            • Sub-Accounts 
              • Climate (CLIM
              • Food (FOOD)
              • Health (HLTH)
              • Landscapes (LAND)
              • (MISC)
      • Launch of the Concur New User Interface – Go Live – August 24th  
        • Concur Expense has launched an updated User Interface (UI)  
          • This will make processing Requests and Expense Reports (including CBS(ProCard), Travel, and Non-travel Expense Reports) quicker and easier.    
        • The new UI will include a cleaner and streamlined change of layout, which will offer a more intuitive and easier to navigate page.   
        • “New” Job Aids are available under Training and Resources (https://travel.uconn.edu/training-and-resources/  – labeled NEW UX)  
        • Any questions please email travel@uconn.edu.
      • Upcoming Purchasing Training (September) 
        • The Business Office is working with UBS to establish a training 
        • Additional information will be distributed (via email) once confirmed.   

      HR and Payroll Reminders: 

      •  PageUp  Updates 
      • Spring 2023 Adjunct Deadlines 
        • PageUp – End of October 2022 
        • Smart-HR – BO Deadline – Mid-December 2022 
          • University Deadline for Spring 2023 Adjunct PA’s is end of December  
          • Attachments: 
            • REQUIRED: Offer Letter (OL)   
            • Comments section: DEPT, Employee Name, Employee #, transaction description, and effective dates 

       

      • Spring 2023 GA Deadlines 
        • Smart-HR  – BO Deadline – December 2, 2022 
          • University Deadline for Spring 2023 GA PA’s December 16, 2022 
          • Attachments: 
            • REQUIRED: Offer Letter (OL)   
            • RECOMMENDED: Supplemental Description of Duties (SDD) * not required at time of submission, but will expedite the approval process (if not attached to Smart-HR email to Payroll GA coordinator) 
          • Comments section: DEPT, Employee Name, Employee #, transaction description, and effective dates
      • Regular Payroll Reminders 
        • Payroll processes all Regular Payroll New Hire Smart-HR Transactions  
          • This includes Classified, UCPEA, Postdocs and Faculty  
        • BO processes all Regular Payroll separations 
          • This includes Classified, UCPEA, Postdocs and Faculty

      Shout Out: 

      • Welcome
        • Stacey Lackman – Admin Program Support 1 – Dean’s Office – Associate Deans for Research and Extension